Accounts Payable, Lead / Senior Specialist

Randstad USA; New York (NY); Hybrid; USD 52,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Prescription coverage

Dental plan

Vision plan

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking an experienced Lead AP Specialist for a hybrid role managing multi-entity AP, end-to-end invoice workflows, and tri-weekly payments. The position reports to the Controller and offers strategic impact in a fast-paced environment.

Ideal candidates have 5 years of experience in accounts payable, a Bachelor's degree, and strong problem-solving skills to drive month-end reconciliations and tax compliance across entities.

Qualifications

• 5 years of AP/finance experience.
• Manager level experience.
• Bachelor's degree required.

Responsibilities

• Manage end-to-end AP across multiple entities and code expenses to GL accounts.
• Match invoices to POs/receiving docs, ensure signatures, and handle tax compliance.
• Execute tri-weekly payments (ACH, wire, check, corporate card) and maintain vendor records.
• Reconcile vendor statements and perform AP month-end close with accruals.
• Serve as primary contact for AP inquiries and assist Controller with ad-hoc analyses.

Skills

Accounts Payable

Accruals

Basic Software Skills

Education

Bachelors

Job description

We are seeking an experienced Lead AP Specialist to take full ownership of our multi-entity financial operations in a high-visibility, hybrid role. Reporting directly to the Controller, you will serve as a key operational partner—managing end-to-end invoice workflows, tri-weekly payment execution, and month-end reconciliations. Ideal for a dynamic finance professional ready to make an immediate, strategic impact within a collaborative and fast-paced environment.

salary: $38 - $39 per hour

shift: First

work hours: 8:15 AM - 4:30 PM

education: Bachelors

Responsibilities

Key Responsibilities

Full-Cycle AP & GL Coding

• Manage end-to-end AP across multiple entities, coding recurring bills, POs, non-PO expenses, and employee requests to appropriate GL accounts.
• Match invoices against POs/receiving documents, ensure authorized signatures, and manage sales/use tax compliance.

Payment Execution & Banking

• Execute tri-weekly payment runs via ACH, wire, check, and corporate card.
• Maintain vendor records (W-9s) and oversee year-end 1099 reporting.

Reconciliation & Month-End Close

• Reconcile vendor statements, resolve account discrepancies, and perform AP month-end close (AP Aging, payment lists, accruals).
• Provide backup documentation and schedules for internal and external audits.

Stakeholder Management

• Act as primary contact for vendor and internal AP inquiries, tactfully resolving incomplete submissions with business managers.
• Complete ad-hoc financial analysis and special projects for the Controller.

Skills

• Accounts Payable
• Accruals
• Basic Software Skills

Qualifications

• Years of experience: 5 years
• Experience level: Manager

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including:

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility)

This posting is open for thirty (30) days.

Experience

• Manager
• 5 years

Education

• Bachelors