Accounts Payable / Job Costing Clerk

Gspavement; Akron (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Heartland Paving Partners is seeking a detail-oriented Accounts Payable / Job Costing Clerk to join our Akron accounting team. This role supports AP/AR, job costing, and general accounting in a fast-paced construction environment.

The candidate will work with accounting, sales, and operations to ensure accurate records, timely processing, and proper tracking of project costs and customer accounts.

Qualifications

• Proven experience in accounts payable/receivable and basic job costing.
• Strong attention to detail and accuracy in financial records.
• Proficiency with accounting software (QuickBooks, MS Dynamics, Business Central).
• Excellent organizational and communication skills.

Responsibilities

• Manage full-cycle accounts payable including invoice receipt, coding, entry, and payment processing.
• Maintain organized vendor and customer accounts and reconcile discrepancies.
• Handle accounts receivable, aging, and collections as needed.
• Assist with job costing by tracking project costs and expenses.
• Support month-end close, reconciliations, and financial reporting.

Skills

Accounts payable

Accounts receivable

Excel

QuickBooks

Microsoft Dynamics

Education

High school diploma

Associate degree in accounting

Tools

QuickBooks

Microsoft Dynamics

Business Central

Job description

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Accounts Payable / Job Costing Clerk

Full Time S&K, Akron, OH, US

Position Summary

We are seeking a detail-oriented, dependable, and motivated Accounts Payable / Accounting Clerk to join our growing accounting team. This position plays an important role in supporting the company's day-to-day financial operations, including accounts payable, accounts receivable, job costing, and general accounting functions.

The ideal candidate is organized, proactive, and comfortable working in a fast-paced construction environment. This individual will work closely with the accounting, sales, and operations teams to ensure accurate financial records, timely processing of transactions, and proper tracking of project costs and customer accounts.

Job Responsibilities

• Manage the full cycle accounts payable process, including invoice receipt, review, coding, entry, approval, payment processing, vendor reconciliations, discrepancy resolution, and maintaining accurate financial records and supporting documentation.
• Maintain organized and up-to-date financial records, including vendor and customer accounts.
• Communicate with vendors and customers to resolve billing discrepancies, payment questions, and account issues.
• Assist with accounts payable and accounts receivable activities, including invoice processing, account reconciliations, and payment follow-up.
• Monitor accounts receivable aging and follow up on past-due balances to support timely collections.
• Assist with job costing activities by helping track project costs and reviewing job-related expenses.
• Assist with project setup, contract reviews, AIA documents, and additional job documentation in coordination with the sales and operations teams.
• Review and reconcile job costs, identifying discrepancies or missing information and working with appropriate team members to resolve issues.
• Assist with month-end closing activities, account reconciliations, and financial reporting.
• Perform general accounting and administrative duties, including data entry, filing, and maintaining accurate financial documentation.
• Prepare supporting documentation and assist with internal and external audits.
• Identify opportunities to improve accounting processes, accuracy, and overall efficiency.
• Provide general accounting support to the department as needed.

Job Requirements

• High school diploma or equivalent required; associate degree or higher in accounting or a related field preferred.
• 5+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting preferred.
• Previous experience in construction, job costing, or a project-based business is a plus.
• Proficiency with accounting software such as QuickBooks, Microsoft Dynamics , or Business Central.
• Strong Microsoft Excel skills, including sorting, filtering, and basic formulas.
• Excellent attention to detail with a strong commitment to accuracy.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Ability to work collaboratively with accounting, sales, and operations personnel.
• A positive, proactive attitude with a willingness to learn and grow within the accounting function.

Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.