Accounts Payable / Job Costing Clerk

Heartland Paving Partners; Akron (OH); On-site; USD 28,000 - 41,000; Full time

Job summary

Heartland Paving Partners is seeking a detail-oriented Accounts Payable / Job Costing Clerk to support our growing accounting team in Akron. The role covers AP, AR, job costing, and general accounting functions in a fast-paced construction setting.

The ideal candidate has strongExcel skills, knowledge of QuickBooks or Dynamics, and a proactive attitude toward improving processes and accuracy. This on-site position collaborates with sales, operations, and accounting teams to ensure accurate

Qualifications

• High school diploma or equivalent required; associate degree or higher in accounting or a related field preferred.
• 5+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting preferred.
• Proficiency with accounting software such as QuickBooks, Microsoft Dynamics, or Business Central.
• Strong Excel skills and attention to detail.

Responsibilities

• Manage the full cycle accounts payable process, including invoice receipt, review, coding, entry, approval, payment processing, vendor reconciliations, discrepancies, and documentation.
• Maintain organized financial records, including vendor and customer accounts.
• Communicate with vendors and customers to resolve billing discrepancies and payment questions.
• Assist with accounts receivable activities, including invoice processing and reconciliations.
• Monitor accounts receivable aging and follow up on past-due balances to support timely collections.
• Assist with job costing activities by tracking project costs and reviewing job-related expenses.
• Assist with project setup, contract reviews, AIA documents, and related documentation with sales/operations.
• Review and reconcile job costs and coordinate issue resolution.
• Assist with month-end closing, reconciliations, and financial reporting.
• Provide general accounting support and participate in audits as needed.

Job description

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Accounts Payable / Job Costing Clerk

Full Time S&K, Akron, OH, US

Position Summary

We are seeking a detail-oriented, dependable, and motivated Accounts Payable / Accounting Clerk to join our growing accounting team. This position plays an important role in supporting the company's day-to-day financial operations, including accounts payable, accounts receivable, job costing, and general accounting functions.

The ideal candidate is organized, proactive, and comfortable working in a fast-paced construction environment. This individual will work closely with the accounting, sales, and operations teams to ensure accurate financial records, timely processing of transactions, and proper tracking of project costs and customer accounts.

Job Responsibilities

• Manage the full cycle accounts payable process, including invoice receipt, review, coding, entry, approval, payment processing, vendor reconciliations, discrepancy resolution, and maintaining accurate financial records and supporting documentation.
• Maintain organized and up-to-date financial records, including vendor and customer accounts.
• Communicate with vendors and customers to resolve billing discrepancies, payment questions, and account issues.
• Assist with accounts payable and accounts receivable activities, including invoice processing, account reconciliations, and payment follow-up.
• Monitor accounts receivable aging and follow up on past-due balances to support timely collections.
• Assist with job costing activities by helping track project costs and reviewing job-related expenses.
• Assist with project setup, contract reviews, AIA documents, and additional job documentation in coordination with the sales and operations teams.
• Review and reconcile job costs, identifying discrepancies or missing information and working with appropriate team members to resolve issues.
• Assist with month-end closing activities, account reconciliations, and financial reporting.
• Perform general accounting and administrative duties, including data entry, filing, and maintaining accurate financial documentation.
• Prepare supporting documentation and assist with internal and external audits.
• Identify opportunities to improve accounting processes, accuracy, and overall efficiency.
• Provide general accounting support to the department as needed.

Job Requirements

• High school diploma or equivalent required; associate degree or higher in accounting or a related field preferred.
• 5+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting preferred.
• Previous experience in construction, job costing, or a project-based business is a plus.
• Proficiency with accounting software such as QuickBooks, Microsoft Dynamics , or Business Central.
• Strong Microsoft Excel skills, including sorting, filtering, and basic formulas.
• Excellent attention to detail with a strong commitment to accuracy.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Ability to work collaboratively with accounting, sales, and operations personnel.
• A positive, proactive attitude with a willingness to learn and grow within the accounting function.

Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.