Accounts Payable & Receivable Specialist

Kitchell CEM, Inc; Phoenix (AZ); On-site; USD 52,000 - 65,000; Full time

Job summary

Kitchell CEM, Inc in Phoenix, AZ is seeking an Accounts Payable & Receivable Specialist to join our Accounting Services team. You will manage daily AP/AR activities, process invoices, assist with payments, and maintain documentation.

The role requires a high school diploma, at least one year of accounting experience, strong Excel skills, and attention to detail. You will collaborate with vendors, subcontractors, and project teams to ensure accurate, timely financial transactions.

Qualifications

• High school diploma or equivalent.
• At least one year of accounting experience or equivalent education/experience.
• General knowledge of accounting principles and AP procedures.
• Intermediate Excel; proficient with Word, Outlook, and Teams.
• Ability to perform high-volume data entry using a 10-key.
• Strong attention to detail and timely work.
• Effective organizational and collaborative skills with stakeholders.

Responsibilities

• Support daily accounts payable, accounts receivable, and subcontractor payable processes.
• Scan vendor invoices and route in Coupa.
• Assist with AP processing and special payment requests.
• Research vendor inquiries and discrepancies; reconciling provider statements.
• Review subcontractor monthly billings and assist with payment approvals.
• Monitor subcontractor lien waivers and related documentation.
• Post monthly billings and payment applications.
• Provide supporting documentation for billings, costs, and subcontractor payments.
• Complete daily deposits and record cash entries.
• Scan customer payments and maintain related documentation.
• Assist with preparing and submitting annual 1099 reporting.
• Ensure reports are accurate and timely for internal/external customers.
• Sort and distribute department mail.
• Identify improvements to AP and subcontractor payment processes.

Skills

Attention to detail

Communication skills

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Teams

Coupa

Oracle EnterpriseOne

Job description

• Location Phoenix, AZ, 85016,United States
• Job Category General Contractor
• Employee Type Non-Exempt - FT
• Required Degree High school
• Manage Others No

Contact information

Description

Kitchell is seeking a detail-oriented and collaborative Accounts Payable & Receivable Specialist to join our Accounting Services team at our Phoenix headquarters and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

In this role, you’ll support daily accounts payable, accounts receivable, and subcontractor payment activities. Responsibilities include processing invoices, assisting with payments and monthly billings, recording deposits, and maintaining accurate supporting documentation. You’ll work with colleagues, vendors, subcontractors, and project teams to research questions, resolve discrepancies, and help keep transactions moving accurately and on time.

We’re looking for someone who enjoys working with numbers, takes pride in accuracy, and provides responsive service. Strong organization, attention to detail, and the ability to manage competing priorities will help you succeed in this role.

Requirements

Duties and Responsibilities

• Support daily accounts payable, accounts receivable, and subcontractor payable processes, following established accounting procedures.
• Scan incoming vendor invoices and assist with invoice routing in Coupa.
• Assist with accounts payable processing and special payment requests.
• Research vendor payment inquiries and discrepancies, and assist with reconciling vendor statements.
• Review subcontractor monthly billings and assist with payment approvals and processing.
• Monitor and collect required subcontractor lien waivers.
• Review and post monthly billings and payment applications.
• Provide supporting documentation for billings, costs, and subcontractor payments as requested.
• Complete daily deposits and record cash entries.
• Scan incoming customer payments and maintain related documentation.
• Assist with preparing and submitting annual 1099 reporting.
• Ensure reports and information provided to internal and external customers are accurate and timely.
• Sort and distribute the department’s daily incoming mail.
• Identify and recommend improvements to accounts payable and subcontractor payment processes.

Education and Experience

Required Qualifications

• High school diploma or equivalent.
• At least one year of related accounting experience, or an equivalent combination of education and experience.
• General knowledge of accounting principles and an understanding of accounts payable procedures.
• Intermediate proficiency with Microsoft Excel and proficiency with Microsoft Word, Outlook, and Teams.
• Ability to perform high-volume numerical data entry using a 10-key with speed and accuracy.
• Strong attention to detail and commitment to accurate, timely work.
• Effective organizational and problem-solving skills, with the ability to manage multiple priorities and deadlines.
• Ability to communicate professionally and work collaboratively with colleagues, vendors, subcontractors, and other stakeholders.

Preferred Qualifications

• Experience with construction accounting or subcontractor payment processes.
• Knowledge of lien laws and subcontract administration.
• Experience with Oracle EnterpriseOne accounting software.
• Experience with Textura and/or Coupa.

This position will be based onsite at our Phoenix headquarters. While performing the duties of this job, the employee regularly works in a general, climate controlled,office environment.

Physical Requirements

This role requires working at a computer and remaining in a stationary position for extended periods, as well as occasionally moving throughout the workplace to attend meetings, access files, and use standard office equipment. The employee must be able to communicate and exchange information effectively with colleagues, customers, and other stakeholders. The essential functions of this position must be performed with or without reasonable accommodation.

Travel Requirements.

Limited to no travel will be required.

Summary

ABOUT OUR COMPANY

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees’ physical, mental, emotional, and financial well-being. These benefits include company performance bonuses, discretionary stock options, incentive bonuses, health, and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans with a 4% company match, tuition reimbursement, weight loss programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.