Accounts Payable Front Desk

Addison Group; Yorba Linda (CA); Presencial; USD 32.000 - 37.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health coverage

Dental coverage

Vision coverage

Descripción de la vacante

Addison Group is seeking an organized Accounts Payable Specialist to support a multi-entity accounting team while serving as the first point of contact at the front desk in Yorba Linda, CA. The role is onsite, with responsibilities split about 70% accounts payable and 30% receptionist/administrative support.

The ideal candidate will handle invoice coding, entry, vendor communications, and basic front desk duties, using Excel and Sage Intacct when available.

Formación

• Prior accounts payable experience with invoice coding and entry.
• Capable of handling ~100 invoices per week or similar workload.
• Strong attention to detail while managing interruptions.
• Professional, friendly phone and in-person communication skills.
• Experience with Excel and Sage Intacct preferred.
• Experience supporting a front desk or handling licenses is a plus.

Responsabilidades

• Process invoices, including reviewing, coding, entering, and routing for approval.
• Confirm invoices to correct entity and GL account.
• Assist with payment processing and vendor records; respond to questions.
• Research discrepancies and coordinate with accounting and internal teams.
• Support AP reconciliations and month-end tasks as needed.
• Staff the front desk, greet visitors, answer calls, and sort mail.
• Assist with licenses tracking and renewals; provide general office support.

Conocimientos

Accounts payable experience

Invoice coding and entry

Attention to detail

Phone and in-person communication

Excel

Sage Intacct

Front desk support

Business licenses support

Educación

Accounting degree not required

Herramientas

Excel

Sage Intacct

Descripción del empleo

Role: Accounts Payable / Front Desk

Location: Yorba Linda, CA (Onsite)

Pay: $23/hr - $27/hr

Benefits: This role is eligible for health, dental, and vision coverage.

Accounts Payable Specialist / Front Desk

Position Overview

We are seeking an organized Accounts Payable Specialist to support a multi-entity accounting team while serving as the first point of contact at the front desk. Approximately 70% of the role is accounts payable and 30% is reception and administrative support. The ideal candidate is comfortable switching between focused invoice work and helping callers and visitors throughout the day.

Key Responsibilities

• Process approximately 100 invoices per week, including reviewing, coding, entering, and routing invoices for approval.
• Confirm invoices are charged to the correct entity and general ledger account.
• Assist with payment processing, maintain vendor records, and respond to vendor questions.
• Research invoice discrepancies and work with the accounting team and internal departments to resolve them.
• Support AP reconciliations and month-end tasks as needed.
• Staff the front desk, greet visitors, answer and direct phone calls, and handle incoming mail and deliveries.
• Help track, organize, and renew business licenses, including gathering information and submitting paperwork as needed.
• Provide general administrative support to the office.

Qualifications

• Prior accounts payable experience, including invoice coding and entry.
• Experience handling approximately 100 invoices per week or a similar workload.
• Strong attention to detail and ability to stay organized while managing interruptions.
• Professional, friendly phone and in-person communication skills.
• Comfortable using Excel and accounting software; Sage Intacct experience is a plus.
• Experience supporting a front desk or handling business licenses is a plus.
• An accounting degree is not required.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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