Accounts Payable Specialist

Addison Group; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Queens, NY is seeking an Accounts Payable Specialist to support invoice processing, timely payments, vendor account maintenance, and accurate AP records.

The role requires strong attention to detail, organizational and analytical skills, and professional bilingual Spanish-English communication. Experience with NetSuite or similar ERP and AP automation tools is preferred; this is an in-office, 40-hour-a-week position.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or related function.
• Professional-level Spanish language proficiency (English + Spanish).
• Experience with NetSuite or comparable ERP and Microsoft Office (Excel).
• Familiarity with AP automation and payment platforms (Tipalti, Coupa).
• Strong attention to detail and accuracy with financial data.
• Strong organizational and analytical skills; ability to meet deadlines.

Responsibilities

• Invoice Processing: Review, code, and enter invoices; verify documentation and approvals.
• Payments & Vendor Accounts: Prepare and process checks, ACH, and electronic payments; manage vendor data.
• AP Records & Reporting: Maintain AP records; prepare routine AP reports; support audits.
• Vendor Communication: Respond to inquiries; resolve discrepancies; maintain vendor relations.
• Reconciliations & Month-End: Assist with reconciliations and month-end close with AP data.
• Compliance & Process Improvement: Follow policies and assist with improving AP workflows.
• Audit & Ad Hoc Support: Provide AP data for audits and special projects.

Skills

Spanish proficiency

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree in Accounting/Finance/Business

Tools

NetSuite

Excel

AP automation tools (Tipalti, Coupa)

Job description

Role: Accounts Payable Specialist

Location: Queens/Long Island City, NY

Pay: $55,000-65,000

Hours: 40 hours per week, Fully in-office

Benefits: This position is eligible for medical, dental, vision, and 401(K)

Position Overview

The Accounts Payable Specialist will be responsible for supporting the organization’s accounts payable operations, with a focus on accurate invoice processing, timely payments, vendor account maintenance, and financial recordkeeping. This position will work closely with vendors and internal accounting teams to resolve issues, maintain accurate records, and support the timely completion of accounting activities.

Responsibilities

• Invoice Processing: Review, code, and enter invoices; verify supporting documentation and ensure invoices are properly approved and consistent with established terms and procedures.
• Payments & Vendor Accounts: Prepare and process checks, ACH, and other electronic payments; maintain vendor payment information and terms; review vendor statements and research discrepancies or outstanding balances.
• AP Records & Reporting: Maintain accurate and organized accounts payable records, prepare routine AP reports, and provide supporting documentation for audits and other accounting requests.
• Vendor Communication: Respond to vendor inquiries regarding invoices, payments, and account balances; investigate and resolve discrepancies while maintaining professional vendor relationships.
• Reconciliations & Month-End: Assist with vendor and account reconciliations and support the month-end close process by providing accurate AP information to the accounting team.
• Compliance & Process Improvement: Follow established accounting policies and internal controls and assist with improving AP procedures and workflows.
• Audit & Ad Hoc Support: Provide AP documentation and account information to the Controller and accounting team as needed for audits, reporting, and other special projects.

Qualifications & Competencies

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting/finance function.
• Professional-level Spanish language proficiency required, with the ability to communicate effectively in both Spanish and English.
• Experience with NetSuite or a comparable ERP/accounting system and Microsoft Office, particularly Excel.
• Familiarity with AP automation and payment platforms such as Tipalti, Coupa, or similar systems.
• Strong attention to detail and a high degree of accuracy when working with financial information.
• Strong organizational and analytical skills, with the ability to prioritize competing deadlines and identify issues requiring escalation.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work effectively with vendors, colleagues, and individuals at varying levels of the organization.
• Self-motivated and dependable, with the ability to work in a deadline-driven environment and manage responsibilities with a sense of urgency.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.