Accounts Payable Data Entry Associate

Omni Mechanical Solutions; Livermore (CA); On-site; USD 25,000 - 34,000; Full time

Job summary

Omni Mechanical Solutions in Livermore, CA seeks an organized Data Entry / AP Support clerk to accurately enter and verify project expenses. You will work with the Field Coordinator and Finance Manager to ensure timely processing, review transactions for accuracy, and maintain documentation.

The role requires 1 year of data entry or administrative experience, strong Excel skills, and the ability to multitask in a fast-paced environment while upholding quality standards.

Qualifications

• 1 year of data entry, administrative, or clerical experience.
• Strong attention to detail and accuracy.
• Proficiency with Excel or Google Sheets.
• Experience with expense management platforms.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Accurately enter project expenses into the company’s project management platform on a daily basis
• Review transactions for completeness, accuracy, and compliance prior to syncing
• Identify missing, inconsistent, or incorrect information and flag items for follow‑up or escalation
• Collaborate with the Field Coordinator, Finance Manager, and Project Teams to resolve discrepancies
• Support special projects as needed
• Provide general administrative and office support to ensure efficient daily operations
• Adhere to company policies, procedures, and deadlines while demonstrating flexibility as priorities evolve
• Cross Train/Backstop with AP Administrative Assistant

Skills

Data entry

Administrative support

Attention to detail

Microsoft Excel

Google Sheets

Communication skills

Multitasking

Fast-paced environment

Customer-service mindset

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Excel

Google Sheets

Expense Management Platforms

Job description

Job Description

Job Description

This role is responsible for the accurate and timely entry, review, and verification of project-related expenses. The ideal candidate thrives in a structured, fast-paced environment and takes pride in precision, consistency, and accountability.

** Schedule:**
Monday–Friday, 7:30 AM – 4:00 PM PT

** Key Responsibilities**

• Accurately enter project expenses into the company’s project management platform on a daily basis
• Review transactions for completeness, accuracy, and compliance prior to syncing
• Identify missing, inconsistent, or incorrect information and flag items for follow‑up or escalation
• Collaborate with the Field Coordinator, Finance Manager, and Project Teams to resolve discrepancies
• Support special projects as needed
• Provide general administrative and office support to ensure efficient daily operations
• Adhere to company policies, procedures, and deadlines while demonstrating flexibility as priorities evolve
• Cross Train/Backstop with AP Administrative Assistant

** Qualifications**

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Minimum of 1 year of experience in data entry, administrative, or clerical roles
• Construction or service industry experience is a plus
• Proven ability to process high volumes of data with accuracy and efficiency
• Strong attention to detail and organizational skills
• Ability to multitask and work effectively in a fast‑paced environment
• Proficiency in Microsoft Excel, Google Sheets, or similar tools
• Experience with Expense Management Platforms
• Strong written and verbal communication skills
• Customer‑service mindset with strong problem‑solving abilities
• Ability to work independently while meeting productivity and quality standards

Company Description

We are privatley held corporation in the HVACR industry. We specialize in commercial and industrial refrigeration install, controls, project management and consulting.

Company Description

We are privatley held corporation in the HVACR industry. We specialize in commercial and industrial refrigeration install, controls, project management and consulting.