Accounts Payable Coordinator II - Finance

Hard Rock Hotel & Casino Ottawa; Tejon (NM); Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

Hard Rock Hotel & Casino Ottawa is seeking an Accounts Payable Clerk to support the finance team with AP processing, payroll entry, and general accounting duties. You will verify data, perform 3-way matches, and respond to vendor and team inquiries in a fast-paced environment.

This role requires strong attention to detail, effective communication in English, and the ability to handle high volumes of paperwork while maintaining confidentiality.

Formación

• High school diploma or GED with 1–3 years AP/general disbursements experience.
• Excellent time management, organizational and multitasking skills.
• Basic mathematical skills (add/subtract/multiply/divide).
• Computer systems and 10-key adding machine experience required.
• Ability to handle non-standard situations with sound judgment.
• Must communicate effectively in English.
• Experience with large volumes of paperwork preferred.
• Knowledge of a PO system is a plus.

Responsabilidades

• Process and file AP invoices and checks.
• Process payroll and enter payroll data into the system.
• Respond to team member inquiries regarding payroll.
• Review vendor invoices and check requests for accuracy and documentation.
• Perform 3-way match of PO, receiving docs, and invoice.
• Reconcile vendor statements and resolve discrepancies.
• Prepare monthly accruals for invoices.

Conocimientos

Accounts Payable

Payroll

Data entry

G/L coding

English communication

Time management

Educación

High school diploma or GED

Herramientas

10-key adding machine

PO system

Accounting software

Descripción del empleo

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: https://www.gotoworkhappy.com/benefits

Job Description

The incumbent in this position is responsible for performing general accounting clerical functions including but not limited to the following: processing and filing AP invoices and checks, processing payroll, entering payroll data in to the system database, and providing general support to the finance department as needed.

RESPONSIBILITIES

• Receives and verifies administrative forms used in establishing the salary of employees. Verifies data entry of payroll information into payroll system. Audits payroll reports before information is transmitted.
• Enters W4 information, payroll corrections and adjustments, and payroll deductions into payroll system. Responds to team member inquiries regarding payroll information.
• Timely reviews and processes vendor invoices and check requests.
• Reviews all invoices and check requests for appropriate documentation, G/L coding and approval prior to processing.
• Performs 3-way match of purchase order, receiving documentation and invoice.
• Responds to all vendor inquiries. Reconciles vendor statements.
• Researches and corrects discrepancies.
• Prepares monthly list of invoices to accrue for financial preparation.
• Performs general administrative and clerical duties including but not limited to filling and processing.
• Other duties as assigned.
• Attend and participate in meetings, completing follow-up as assigned
• Perform work regularly and predictably

QUALIFICATIONS

• High school diploma or GED with one (1) to three (3) years of experience with computerized Accounts Payable/general disbursements or a combination of education and/or experience preferred
• Must possess excellent time management, organizational and multi-taskingskills
• Must possess basic mathematical skills to include ability to add, subtract, multiply, and divide
• Computer systems and 10-key adding machine experience required
• Must possess ability to handle non-standard situations where some judgment must be exercised
• Must be able to effectively communicate in English
• Used to dealing with large volumes of paperwork is a must
• Knowledge of a PO system is a plus

SKILLS

• Strong leadership and interpersonal skills
• Excellent interpersonal, oral and written communication skills.
• Meticulous, organized and accurate
• Extreme confidentiality.
• Familiarity with a variety of computer systems and applications.
• Be flexible to work varying shifts and time schedules as needed.
• Communicate effectively with all levels of employees and guests.
• Manage multiple details and tasks concurrently in a changing environment.
• Able to work effectively in a team environment.
• Analyze and think about how possible solutions impact on the entire operation.

PHYSICAL DEMANDS

• Ability to stand and sit for extended periods of time.
• Ability to walk distances.
• Ability to lift 30 to 40 lbs.
• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
• The Casino environment is hectic, fast-paced and often crowded and noisy. May be exposed to casino related environmental factors including, but not limited to excessive noise and constant exposure to general public.