Accounts Payable Clerk

Four Winds Casinos; New Buffalo (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Four Winds Casinos seeks an Accounts Payable clerk to perform invoice processing, matching, and timely payments within established controls. You will enter data, resolve payment issues, and communicate with departments and vendors to keep processes smooth.

The role requires excellent Excel skills, sharp numeric abilities, and strong organizational capabilities. A high school diploma or GED is preferred, with accounting coursework or experience considered a merit.

Qualifications

• High school diploma or GED preferred; some college in accounting or equivalent work experience.
• Must be extremely numbers-oriented and proficient in Excel.
• Effective communication and strong organizational skills required.
• Experience with accounting software is a plus; license requirements may apply.

Responsibilities

• Matches invoices to appropriate documents and processes payment.
• Researches, authorizes, and processes invoices for payment in a timely manner.
• Enters necessary information into computer systems to pay invoices.
• Communicates with departments and vendors regarding invoices and issues.
• Attends departmental meetings to facilitate information flow.
• Maintains accurate, confidential records and reports; files documentation.
• Scans invoices/checks and performs other duties as assigned.

Skills

Numbers oriented

Excel proficiency

Communication skills

Organizational skills

Education

High school diploma or GED preferred, some college in accounting

Tools

Accounting software

Microsoft Excel

Job description

SUMMARY:

Responsible for properly performing all financial activities related to the Accounts Payable function of the Finance Department, in accordance with established policies, procedures and controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Matches all forms of invoices to appropriate documents.
• Researches, authorizes, and processes for payment, all invoices.
• Enters necessary information into computer to pay invoices in a timely manner.
• Advises management and respective vendors when an invoice has not been authorized for payment, researches same, and remedies situation.
• Communicates with all departments on property, with respect to invoices, expense reports, guest damages, etc.
• Facilitates the flow of information throughout the property, by attending regularly scheduled departmental meetings.
• Held accountable, to a high degree, for the accuracy, confidentiality, and thoroughness of departmental records and reports, files departmental records and reports.
• Scan Invoices/Checks
• Other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Promotes the following within the department and among all employees:

• Creates an atmosphere of fun for all casino guests.
• Encourages mutual respect, dignity and integrity with all employees, by setting positive examples at all times.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) preferred. Some college courses, preferably in accounting, or the equivalent in work experience, required.

SPECIAL QUALIFICATIONS:

Must possess effective communication and organizational skills. Must be extremely numbers-oriented and computer-literate, with superior spreadsheet skills and a proficiency in an accounting software system a benefit. Must be computer-literate, with proficiency in Microsoft Excel.

This position requires a Level 4 Gaming License.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret documents, such as safety rules, operating and maintenance instructions and procedure manuals. Some analytical ability is required in order to summarize data for reports and find solutions to various administrative problems. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to prepare and interpret graphs.

REASONING ABILITY:

Ability to apply common sense reasoning to a variety of situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is also regularly required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms, and to sit, climb or balance, and stoop, kneel, crouch or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. A casino environment is typically smoky.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.