Accounts Payable Clerk

Navajo Nation Gaming Enterprise; Flagstaff (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Navajo Nation Gaming Enterprise is seeking an Accounts Payable Clerk to join our finance team in the Flagstaff area. The role involves processing invoices, maintaining vendor records, and ensuring timely payments within internal control guidelines.

The position requires at least a High School Diploma or GED and two years of accounting experience; familiarity with purchasing policies and MS Office is desirable.

Qualifications

• High School Diploma or GED required; two years of accounting or related experience preferred.
• Working knowledge of accounting and purchasing policies and procedures helpful.
• Ability to handle sensitive information with confidentiality and integrity.

Responsibilities

• Process and verify invoices, purchase orders, and payment vouchers accurately.
• Maintain vendor accounts and contact vendors as needed.
• Prepare payments and ensure timely check issuance and mailings.
• Ensure internal controls are followed and generate reports as required.
• Attend staff meetings and assist departments with questions on payment processes.

Skills

Accounting knowledge

Payables processing

Purchasing policies

Payables systems

Excel

Communication skills

Attention to detail

Confidentiality

Education

High School Diploma or GED

Tools

Word

Excel

Access

PowerPoint

Job description

Essential Duties & Responsibilities

• Performs simple bookkeeping tasks; verifies figures and other data on invoices, purchase orders and payment vouchers and packing slips.
• Checks documents and invoices for errors or discrepancies; notifies departments or vendors of errors and initiates corrective action.
• Prepares documents for payments; matches encumbrances with documents submitted for payments.
• Maintains vendor accounts, listings, and files.
• Assists departments with questions regarding authorization and payment processes; provides information regarding vendor payment/requirements as requested.
• Issues accurate and timely accounts payable checks; submits checks for authorization and mails payments.
• Files and maintains paid invoices and incoming receipts.
• Maintains liaison with management, accounting staff, vendors, and other employees to correct errors and ensure efficient and effective accounts payable processing.
• Ensures accuracy, completeness, and timeliness of all processing.
• Maintains all appropriate documentation; generates reports as required.
• Obtains appropriate signatures and mails checks to vendors.
• Complies with all established Internal Control Policy and Procedures.
• Attends and participates in regularly scheduled staff meetings.
• Answers vendor calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Maintains confidentiality of all privileged information.

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Position Classification & Description

Accounts Payable Clerk

Revised October 2022

• Contributes to a team effort and accomplishes related results as required.
• Verifies and maintains accounts by updating information on vendors including W-9 forms.
• Report any encountered issues to Accounting Manager.
• Performs other duties as required.

Minimum Qualifications

High School Diploma or GED plus two (2) years’ experience in accounting or related field. Must meet all knowledge, skills and abilities. Must be twenty-one years (21) of age. No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license. Navajo preference.

Knowledge, Skills And Abilities

• Knowledge of accounting and purchasing policies and procedures.
• Knowledge of automated purchase order and payable systems.
• Knowledge of business English, proper spelling, grammar, and punctuation, and basic arithmetic.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word, Excel, Access and PowerPoint.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain confidentiality.
• Ability to establish and maintain professional relationships with co-workers at all levels.
• Ability to work independently and meet strict timelines.
• Ability to make solid decisions and exercise independent judgment.

Physical Demands

While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and stand; use hands for dexterity of motion; stoop, bend, kneel or crouch, and have normal auditory, visual acuity, and verbal communications skills. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

Work is generally performed in an office setting with a moderate noise level. Occasional work is performed in a Casino setting with exposure to a moderate noise level. Extended hours and irregular shifts may be required. Tight time constraints and multiple demands are common.