Accounts Payable Coordinator- Hybrid

HopeHealth, Inc.; Providence (RI); Hybrid; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan

Pre-tax flexible spending account

Disability coverage

PTO and holidays

Flexible work schedule

Job summary

HopeHealth, Inc. in Providence, RI is seeking an Accounts Payable Coordinator for a hybrid role. You will handle invoices, payments, AP records, and reports while supporting various projects and providing administrative support.

The ideal candidate is detail oriented, collaborative, proficient in Excel, and has 1–2 years in accounting or AP; an Associate degree is preferred and experience with Great Plains or KwikTag is a plus.

Qualifications

• Extremely detail-oriented with accuracy.
• Ability to work collaboratively and solve problems.
• Excellent interpersonal and customer service skills.
• Desire to work with people of diverse backgrounds and perspectives.
• Entrepreneurial mindset and flexibility to changing priorities.
• Self-directed with ownership and timely completion of projects.
• Proficiency with Microsoft Excel.
• Experience with AP systems (Great Plains/KwikTag a plus).
• Associates degree preferred; 1–2 years in accounting, AP preferred.

Responsibilities

• Receive, review, and process invoices, check requests, and expense reports promptly.
• Prepare AP proposals for Finance Manager review.
• Process ACH payments, print checks, and mail them timely.
• Ensure W-9s are on file for all vendors.
• Process monthly corporate credit card expense reports.
• Handle patient-specific invoices and denial letters as needed.
• Communicate with staff to resolve payment issues.
• Assist with AP-related projects and procedural improvements.

Skills

Detail-oriented

Collaboration

Interpersonal skills

Customer service

Problem-solving

Self-directed

Organizational skills

Adaptability

Education

Associate degree in business administration or accounting

Tools

Microsoft Great Plains

KwikTag

Job description

Accounts Payable Coordinator- Hybrid

120 Finance Full Time Hourly Providence, RI, US

About this position as a Accounts Payable Coordinator

Reporting to the Finance Manager, this position is responsible for preparing and processing invoices for payment, maintaining the accounts payable records and producing accounts payable reports. Also responsible for maintenance of various departmental projects and providing administrative support as needed. This is a hybrid position, primarily remote with about one day a week in the office.

What will you do as a Accounts Payable Coordinator

• Sort and distribute mail during weekly office visit.
• Receive, review, and process all incoming invoices, check requests, expense reports in a timely manner.
• Review all invoices in queue for accuracy prior to batching.
• Prepare AP Proposals for Finance Manager to review.
• Process ACH payments, print checks, and coordinate timely mailing of checks.
• Ensure and filed completed W-9’s are obtained by all vendors.
• Process expense reports for monthly corporate credit card accounts.
• Process patient specific invoices and send out denial letters.
• Communicate with staff to resolve any payment issues.
• Periodically review AP procedures and develop/revise as appropriate.
• Assist with AP related projects.

What are the requirements to be a Accounts payable coordinator

• Must be extremely detail-oriented, attention to accuracy.
• Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving/critical thinking skills to achieve shared goals.
• Excellent interpersonal skills, positive attitude and strong customer service orientation.
• Desire to work with people of diverse backgrounds, cultures, and perspectives.
• Strong alignment with our organizational values.
• Entrepreneurial mindset and the ability to be flexible and responsive to changing priorities.
• Ability to be self-directed, take ownership, and see projects to completion in a timely manner.
• High-level of proficiency with Microsoft Office especially Excel.
• Experienced with accounts payable systems. (Microsoft Great Plains/KwikTag a plus)
• Associates degree in business administration/accounting preferred.
• Minimum of 1-2 years of work experience in accounting, preferably in accounts payable

What are the job benefits?

For your health and peace of mind:

• Medical, dental and vision insurance
• Retirement plan with employer contribution
• Pre-tax flexible spending account for healthcare and dependent care
• Disability coverage
• Discounts on voluntary insurance programs
• Life and long-term-disability insurance
• Paid time off (PTO) and paid holidays
• A caring culture that supports your wellbeing

For your career:

• A robust orientation programs
• Educational assistance
• Reimbursement for certifications
• HopeHealth Clinical Education Lab (continuing education)

Discover a career that transforms lives – including yours.

At HopeHealth, health care is more than a career choice. It’s a calling.

You can see it in our incredible team, who are as compassionate as they are talented.

You can see it in the trust that our patients and families place in us every day.

And you can see it in our values – as a health care organization, and as an employer. At HopeHealth, we care deeply about every life we touch, including yours.

We’re committed to giving employees the support they need to not only excel at their jobs, but to love what they do.

Join us, and you’ll be part of a team that inspires you, a workplace that invests in you, and a mission that brings hope and dignity to patients and families every day.

HopeHealth is a not-for-profit market leader serving communities in Massachusetts and Rhode Island.

About Our Team

At HopeHealth, we share a heartfelt commitment to helping patients live safely and independently at home. Join our team, and you'll find:

• No two days are the same.You'll feel professionally rewarded in an exciting and dynamic work environment and be part of delivering innovative and cutting-edge specialty services.
• Your expertise and unique perspective will be valued. In our inclusive work culture, our employees are free to work autonomously while feeling authentic support from their team. You’ll experience the mutual respect, collaboration and trust of a healthcare team that’s committed to going above and beyond for every patient – and for every member of the team.
• A flexible work schedule and generous benefits.You’ll have the ability to work with scheduling flexibility designed to maximize your work/life balance. Benefits include competitive compensation package, health care coverage, education reimbursement, and an employer-match retirement plan.

HopeHealth is an Equal Opportunity Employer

Our Commitment to Diversity, Equity, and Inclusion:

HopeHealth is committed to advancing diversity, equity, and inclusion in the workspace. We believe that attracting, developing, and empowering exceptional people will allow us to continue to deliver the best care for our patients and families.

All qualified individuals – inclusive of race, color, religion, sex, gender, sexual orientation, national origin, age, and ability – are warmly welcome at HopeHealth.