Accounts Payable Coordinator — ESOP Firm (ND)

AE2S (Advanced Engineering and Environmental Services, LLC); Grand Forks (ND); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Discretionary bonus opportunities

Employee ownership (ESOP)

Matching 401(k) contributions

Health insurance (company-paid)

Dental and vision insurance (company‑b

Job summary

AE2S, a 100% employee-owned engineering and environmental services firm, seeks an Accounts Payable Coordinator in Grand Forks, ND. You will process vendor invoices, route them for approval, and manage weekly payments via ACH, checks, and online methods.

You’ll handle expense reports, 1099 support, and maintain internal controls while delivering excellent service to vendors and staff. This role supports a modern, paperless accounting environment and collaborates across levels to keep projects on

Qualifications

• Basic computer skills including Word and Excel.
• Strong attention to detail, accuracy, and willingness to learn.
• Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders.
• Ability to manage multiple priorities and meet deadlines.
• Pre-employment onboarding requirements may include background check, drug screen, and motor vehicle records search, in compliance with applicable laws and regulations.

Responsibilities

• Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment.
• Route invoices for approval through AP management software and ensure policy compliance.
• Prepare, review sales tax for accuracy, and process weekly AP payments (ACH, checks, and online payments).
• Review and administer employee expense reports, including corporate credit card processes.
• Administer employee expense reports weekly and corporate credit cards monthly.
• Support 1099 reporting, audits, and month-end close activities.
• Maintain strong internal controls and segregation of duties.
• Provide excellent customer service to vendors and internal employees.

Skills

Attention to detail

Interpersonal communication

Time management

Tools

Microsoft Word

Microsoft Excel

Job description

AE2S, a 100% employee-owned engineering and environmental services firm, seeks an Accounts Payable Coordinator in Grand Forks, ND. You will process vendor invoices, route them for approval, and manage weekly payments via ACH, checks, and online methods.

You’ll handle expense reports, 1099 support, and maintain internal controls while delivering excellent service to vendors and staff. This role supports a modern, paperless accounting environment and collaborates across levels to keep projects on