Accounts Payable Coordinator — Employee-Owned Growth

Advanced Engineering and Environmental Services, Inc.; Grand Forks (ND); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability coverage

Paid Time Off

Parental leave

Employee ownership through ESOP

401(k) matching

Job summary

AE2S in Grand Forks, ND is seeking an Accounts Payable Coordinator to ensure timely vendor payments and accurate coding in a modern, paperless accounting environment.

In this role you will review invoices, route them for approval, process weekly payments (ACH, checks, and online), manage employee expense reports, assist with 1099 reporting, and uphold internal controls in our growing, employee‑owned firm.

Qualifications

• Basic computer skills including MS Word and Excel.
• Strong attention to detail, accuracy, and willingness to learn.
• Strong interpersonal and communication skills with ability to interact at all levels and with external stakeholders.
• Ability to manage multiple priorities and meet deadlines.
• Pre-employment onboarding requirements may include background check, drug screen, and motor vehicle records search.

Responsibilities

• Process, review, and code vendor invoices in AP management software with accuracy and proper documentation.
• Route invoices for approval through AP software and ensure policy compliance.
• Prepare, review sales tax for accuracy, and process weekly AP payments (ACH, checks, and online payments).
• Review and administer employee expense reports and corporate credit card processes.
• Administer employee expense reports weekly and corporate credit cards monthly.
• Support 1099 reporting, audits, and month-end close activities.
• Maintain strong internal controls and segregation of duties.
• Provide excellent customer service to vendors and internal employees.

Skills

Microsoft Word

Excel

Attention to detail

Communication skills

Multitasking

Job description

AE2S in Grand Forks, ND is seeking an Accounts Payable Coordinator to ensure timely vendor payments and accurate coding in a modern, paperless accounting environment.

In this role you will review invoices, route them for approval, process weekly payments (ACH, checks, and online), manage employee expense reports, assist with 1099 reporting, and uphold internal controls in our growing, employee‑owned firm.