Accounts Payable Coordinator - Byron Center, MI

Martin Transportation Systems; Byron Township (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Martin Transportation Systems is seeking an organized Accounts Payable Coordinator to support accurate invoice processing, vendor payments, account reconciliations, reporting, and compliance. This role connects vendors with internal teams and requires ownership and deadline management.

You will handle invoice processing, vendor setup, and help drive process improvements within AP and related controls. Strong Excel and Dynamics GP experience is preferred.

Qualifications

• Education in Finance, Accounting, Business, or related field preferred.
• Two or more years of accounts payable or related accounting experience preferred.
• Excellent organization, time management, communication, and follow-through.
• Proficiency with Microsoft Excel, Word, and Outlook; Dynamics GP experience preferred.

Responsibilities

• Verify, enter, code, and process invoices accurately and on time.
• Monitor AP inbox; process invoices and supporting docs; maintain paid/unpaid records.
• Complete weekly payment runs and maintain payment documentation.
• Assist with vendor reconciliations, discrepancies, credits, refunds, and payment issues.
• Maintain W-9s and support year-end 1099 preparation and filing.

Skills

Accounts payable

Attention to detail

Organization

MS Excel

Communication

Ownership

Education

Finance/Accounting degree preferred

Tools

Microsoft Dynamics GP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Help keep a busy transportation operation moving. Martin Transportation Systems (MTS) is looking for an organized, detail-focused Accounts Payable Coordinator to support accurate invoice processing, vendor payments, account reconciliation, reporting, and compliance. This role is an important connection point between our vendors and internal teams and is well suited to someone who takes ownership, manages recurring deadlines, and enjoys improving how work gets done.

What You'll Do

You\'ll coordinate core accounts payable activity from invoice receipt through payment and record retention, while helping vendors and colleagues resolve questions quickly and professionally.

Accounts payable and invoice processing

• Verify, enter, code, and process invoices accurately and on time.
• Monitor the AP email inbox; process invoices and supporting documentation; and maintain organized paid and unpaid invoice records.
• Complete weekly payment runs and maintain complete, accurate payment documentation.
• Monitor AP reports and aging, researching and resolving outstanding or unusual items.
• Assist with vendor reconciliations, discrepancies, credits, refunds, and payment issues.

Vendor support and account maintenance

• Set up new vendors and maintain account information, including addresses, contacts, W-9s, and payment details.
• Respond to vendor questions about invoices, payments, and account balances in a timely, professional manner.
• Obtain, verify, and update vendor information as needed while building strong working relationships with vendors and internal departments.

Reporting, compliance, and process improvement

• Maintain W-9 documentation and assist with annual 1099 preparation and filing.
• Assist with sales tax reporting, AP audits, month-end activities, financial reporting support, and audit requests.
• Maintain AP records in line with applicable IRS recordkeeping and company retention guidelines, including year-end backup rotation.
• Support the continued use of electronic payment processing and identify ways to improve AP efficiency and accuracy.
• Contribute to process documentation, system enhancements, special projects, and other Accounting and Finance initiatives.

What You Bring

• Education in Finance, Accounting, Business, or a related field is preferred; equivalent experience will be considered.
• Two or more years of accounts payable or related accounting experience is preferred.
• Excellent organization, time management, communication, and follow-through.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple priorities and recurring deadlines with adaptability and ownership.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with Microsoft Dynamics GP (Great Plains) is preferred.
• Experience with electronic AP systems, vendor reconciliations, 1099s, sales tax reporting, or AP audits is an asset.

Why MTS

Founded in 1978, Martin Transportation Systems is a family-owned and operated logistics and trucking company serving customers through dedicated, just-in-time transportation. Our employees are at the heart of the company, and we are committed to treating people with respect and dignity.

MTS is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

We provide reasonable accommodations to individuals with disabilities during the hiring process. For assistance or an accommodation, contact [e-mail].

MTS participates in E-Verify and will provide Form I-9 information to the federal government to confirm work authorization in the United States.