Accounts Payable Coordinator

communityoptions; Tallahassee (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Benefits

Birthday Holiday

Paid Holidays

PTO

Job summary

Community Options, Inc. is seeking an Accounts Payable Coordinator to handle a high volume of invoices accurately and timely. This office-based role can be based in our Newtown, PA or Princeton, NJ offices, with introductory training at headquarters in Princeton, NJ.

Starting pay is $20.00+ per hour depending on experience. Responsibilities include vouchers, data entry, payment processing, vendor setup, and journal entries. Minimum requirements include a HS diploma and 1 year AP experience.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of accounts payable experience.
• Valid driver’s license with satisfactory driving record.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Prepare vouchers for data entry, including approvals, reviewing invoices for accuracy, noting past due payments and coding.
• Enter data and post invoices to the general ledger.
• Assist in billing inquiries and resolve problems promptly.
• Maintain and enter recurring payments and update changes as needed.
• File accounts payable and general ledger reports as needed.
• Prepare journal entries for miscodes as needed.
• Set up new vendors and post manual checks in the system.

Skills

Verbal communication

Written communication

Interpersonal skills

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

Word

Excel

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states. We are seeking an Accounts Payable Coordinator who will be responsible for processing a high volume of accounts payable invoices in an accurate and timely manner. The Accounts Payable Coordinator is an office-based opportunity out of our Newtown, PA or Princeton, NJ office.

Introductory period of employment will be completed at our headquarters in Princeton, NJ.

Starting Pay Rate: $20.00+ based on background and experience

Responsibilities

• Prepare vouchers for data entry, including acquiring proper approvals, reviewing invoices for accuracy, noting status of past due payments, coding, and proofing
• Enter data and post invoices through accounts payable to the general ledger
• Assist in billing inquiries and resolve problems in a timely manner
• Maintain and enter recurring payments, and update changes as needed
• File accounts payable and general ledger reports as needed
• File payment vouchers as needed
• Prepare journal entries for miscoded items as needed
• Set up new vendors and post manual checks in the system as needed
• Prepare pre-check register and aged payable reports
• Mail vendor payments, as necessary
• Complete credit applications as needed prior to authorization
• Print approved checks

Minimum Requirements

• High school diploma or equivalent
• Minimal state training as required
• Valid driver’s license with satisfactory driving record
• Minimum of one year of accounts payable experience
• Excellent verbal, written, interpersonal, and communication skills
• Knowledge of general accounting principles
• Proficiency in Microsoft Word and Excel
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities

Community Options is an Equal Opportunity Employer M/F/D/V

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