Accounts Payable Coordinator

ASM Global-AEG Management PRCC LLC.; San Juan (PR); On-site; USD 35,000 - 45,000; Full time

Job summary

ASM Global-AEG Management PRCC LLC. is seeking an Accounts Payable Coordinator at The PR Convention Center. This role is crucial for ensuring accurate financial services, processing payments, and responding to vendor inquiries.

The ideal candidate should hold a Bachelor's Degree and possess at least 2 years of relevant experience. Proficiency in both Spanish and English, as well as strong organizational and problem-solving skills, are essential for success.

Qualifications

• Minimum of 2 years' experience in a similar Accounts Payable role or equivalent education and experience.
• Experience with accounting system data entry, file organization, and record keeping.
• Basic knowledge of accounting procedures, including record keeping and reconciliation.

Responsibilities

• Process invoices for payment.
• Reconcile monthly Accounts Payable Aging Report with Trial Balance.
• Monitor accounts to keep payments current.
• Respond to vendor inquiries about past-due invoices.

Skills

Problem-solving skills

Organizational skills

Data analysis

Proficiency in Spanish

Proficiency in English

Microsoft Office proficiency

Education

Bachelor's Degree in Business Administration or Accounting

Tools

Accounting software

Job description

The Role

Legends Global, a private‑public assembly and live events leader, seeks an Accounts Payable Coordinator at The PR Convention Center. This position is responsible for providing financial, administrative, and clerical services, including processing and monitoring payments and expenditures. Efficient service ensures accurate finances, timely vendor payments, and compliance with established limits.

Essential Duties

• Process invoices for payment.
• Reconcile monthly Accounts Payable Aging Report with Trial Balance.
• Reconcile other accounts as requested.
• Ensure proper documentation backup, general ledger coding, and routing of invoices for approvals.
• Monitor accounts to keep payments current.
• Respond to vendor inquiries about past‑due invoices and discrepancies.
• Meet monthly A/P close and intercompany activity deadlines, including reconciliation.
• Assist with accounting projects and general office support tasks when needed.
• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with financial policies and procedures.
• Prepare batches of invoices for data entry.
• Data‑entry of invoices for payment.
• Process backup reports after data entry.
• Process checks run—weekly, biweekly, monthly and/or as needed; record all checks.
• Maintain listings of accounts payable and updated vendor files and file numbers.
• Post transactions to journals, ledgers and other records.
• Prepare monthly closing journals of accrued expenses.
• Prepare and file annual Informative Income Return Forms (480).
• Post and file Purchase Orders per established financial policies and procedures.
• Prepare, reconcile and file monthly required statements.

Required Qualifications

• Bachelor's Degree in Business Administration or Accounting preferred.
• Minimum of 2 years’ experience in a similar Accounts Payable role or equivalent education and experience.
• Experience with accounting system data entry, file organization, and record keeping.
• Problem‑solving and organizational skills.
• Basic knowledge of accounting procedures, including record keeping and reconciliation.
• Ability to analyze data and figures.
• Proficiency in Spanish and English (speaking, reading, writing).
• Proficiency in Microsoft Office; experience with accounting software desired.

Legends is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.