Accounts Payable Coordinator

Creative Technology; Los Angeles (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading tech company in Los Angeles is seeking an Accounts Payable Specialist to manage day-to-day accounts payable activities. Responsibilities include reviewing invoices, maintaining vendor files, and ensuring timely monthly closures. The ideal candidate should have an accounting degree and 1-3 years of relevant experience, along with strong interpersonal and analytical skills. Proficiency in accounting software such as Sage and Microsoft Excel is essential, along with a proactive attitude and a positive demeanor.

Qualifications

• 1-3 years of accounts payable experience required.
• Experience with generally accepted accounting principles.
• Proactive and positive attitude, professional demeanor.

Responsibilities

• Review invoices and obtain approvals before vouching.
• Code and post payables batches efficiently.
• Prepare and complete voucher packages for check runs.
• Maintain vendor files and update vendor information.
• Ensure timely monthly closing of accounts payable.

Skills

Strong work ethic

Interpersonal skills

Analytical skills

Proficiency in Excel

Problem-solving skills

Education

Accounting degree or equivalent

Tools

Sage accounting products

Excel

Outlook

Job description

Overview

Performs the day-to-day activities of the accounts payable function.

Responsibilities

• Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching.
• Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files.
• Prepares and completes voucher packages for weekly check runs.
• Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date.
• Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance.
• Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable.
• Adheres to procedures and policies for accounts payable functions.
• Communicates with and builds effective relationships with assigned vendors.
• Processes year end 1099’s and related filings.
• Assists with other projects as assigned.

Position Requirements

• Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor.
• Accounting degree or equivalent combination of education and experience required.
• One to three years accounts payable experience.
• Experience working with generally accepted accounting principles and accounting software.
• Proficient in Excel, Outlook, and Sage accounting products.
• Strong computer and business solutions software skills.
• Strong interpersonal and communication skills for interacting with vendors, management, and support personnel.
• Strong analytical and problem-solving skills.
• Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.