Accounts Payable Coordinator

Optica; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Optica is seeking an Accounts Payable professional to support diverse finance and accounting functions in Washington, DC. The role focuses on weekly AP vouchers, travel reimbursements, and ACH/wire processing, with involvement in the monthly, quarterly, and year-end close.

Responsibilities include processing invoices, vendor setup, 1099 review, and supporting the close process. Strong Excel skills and accuracy are essential.

Qualifications

• Bachelor’s degree in Accounting
• 2–3 years experience in accounts payable
• Experience with high-volume AP transactions
• Understanding of applying policies to transactions
• Experience meeting deadlines and teamwork
• Experience with Microsoft Dynamics SL, PN3 Payable, Concur a plus

Responsibilities

• Processes weekly accounts payable transactions – invoices, wire requests, travel and expense reimbursements.
• Executes weekly payment run consisting of checks, ACH and wire transfers.
• Handles returned wires, voided and reissued checks.
• Assists with approved wire payments and uploads to bank portal for review.
• Sets up new vendors and maintains vendor records.
• Reviews quarterly and year end 1099 transactions.
• Supports the close process as needed.
• Runs ad‑hoc reports for stakeholders.
• Responds to inquiries from internal and external stakeholders.
• Assists Accounts Payable Manager and colleagues as needed.

Skills

Microsoft Excel

Mathematical skills

Verbal and written communication

Attention to detail

Education

Bachelor’s degree in Accounting

Tools

Microsoft Dynamics SL

PN3 Payable

Concur

Job description

This position supports various aspects of finance and accounting functions. Primary duties include processing weekly AP vouchers (travel expense reimbursements, ACH/wire requests, corporate credit cards, vendor setup and maintenance) and supports the monthly, quarterly, and year‑end financial closing processes.

Primary Responsibilities

• Processes weekly accounts payable transactions – invoices, wire requests, travel and expense reimbursements.
• Executes weekly payment run consisting of checks, ACH and wire transfers.
• Handles returned wires, voided and reissued checks.
• Assists with approved wire payments and uploads to bank portal for review.
• Setups new vendor and maintains vendor records.
• Reviews quarterly and year end 1099 transactions.
• Supports with the close process as needed.
• Runs ad‑hoc reports for stakeholders.
• Responds to inquiries from both internal and external stakeholders.
• Assists Accounts Payable Manager and colleagues as needed.

Education And Experience

• Bachelor’s degree in Accounting.
• 2–3 years applicable experience in accounts payable.
• Experience in performing high‑volume accounts payable transactions with accuracy.
• Demonstrated understanding and experience with applying policies and procedures to transactions.
• Demonstrated experience in meeting deadlines and managing goals through teamwork.
• Experience with Microsoft Dynamics SL, PN3 Payable, Concur, a plus.

Skills And Abilities

• Microsoft Office suite; advanced Excel skills required.
• Excellent mathematical and computational skills.
• Effective verbal and written communication skills.
• Strong critical thinking skills, attention to detail and accuracy.

Optica is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, age, sex, national origin, pregnancy, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation or any other basis prohibited by law.