Accounts Payable Coordinator

Tropicale Foods, LLC; Ontario (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Tropicale Foods, LLC is seeking an Accounts Payable Coordinator to manage the end-to-end AP process, ensuring invoices, credits, and payments are accurately recorded and approved in the system.

The role requires close collaboration with vendors and internal teams to resolve discrepancies, maintain vendor records, and support month-end close with accurate reconciliations, all while adhering to company policies and California regulations.

Qualifications

• 1–2 years hands-on experience in Accounting or related experience or equivalent combination of education and experience.
• Degree in Accounting, Finance, or Business Administration is a plus.

Responsibilities

• Own the accurate and timely processing of invoices, credit memos, and payments in the accounting system with proper approvals.
• Match invoices to purchase orders and receiving records and resolve discrepancies impacting payment.
• Maintain vendor accounts and payment information, including vendor statement reconciliations.
• Handle AP inquiries and communications with vendors and internal stakeholders about payment status and invoices.
• Maintain AP records and documentation for audits and compliance.
• Support AP month-end close and related account reconciliations.

Skills

Communication

Attention to detail

Accounts payable

MS Excel

Organization

Education

Bachelor's degree in Accounting/Finance/Business

Associate degree in Accounting (plus)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Accounting software

Job description

In accordance with California law, this is the salary range annually, depending on experience and qualifictions. We are committed to fair and equitable compensationpractices and encourage open conversations about pay expectations.

Job Description

The Accounts Payable Coordinator is responsible for processing invoices, maintaining accurate payment records, and supporting the day-to-day accounts payable functions. This position works closely with vendors, employees, and internal departments to ensure invoices are processed accurately and payments are made on time.

Responsibilities:

• Own the accurate and timely processing of invoices, credit memos, and payments in the accounting system, ensuring appropriate approvals and supporting documentation.
• Ensure invoices are properly matched to purchase orders and receiving records, where applicable, and resolve discrepancies impacting payment.
• Maintain accurate vendor accounts and payment information, including vendor statement reconciliations and resolution of outstanding issues.
• Manage AP inquiries and communications with vendors and internal stakeholders, including payment status, remittances, and invoice-related questions.
• Maintain the integrity and organization of AP records and documentation, including the AP inbox and information required for audits and compliance.
• Support the AP month-end close and related account reconciliations, ensuring AP balances and activity are complete and accurate.

Experience and Skills

Requirements:

• Excellent communication (verbal and written) skills required to handle internal/external vendor needs.
• Strong attention to detail and organizational skills.
• Ability to reconcile statements and/or accounts.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Excel, Word, Outlook, and accounting software.
• Ability to manage multiple priorities and meet deadlines with flexibility.
• Ability to work independently and within a group setting.
• Adhere to all policies and procedures
• Maintain a high level of accuracy and confidentiality.

Education and/or Experience:

• 1–2 years hands‑on experience in Accounting or related experience or equivalent combination of education and experience. Degree in Accounting, Finance, or Business Administration a plus.

Food Safety & Quality Requirements/Responsibilities:

• Adheres to all Food Safety/Quality SOP’s
• Accurately complete required Food Safety & Quality Records
• Communicate any known or suspected Food Safety/ Quality issues to the Q.A Manager and Department Manager.
• Attend all Food Safety/Quality training sessions.

Physical Requirements:

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, Requires the employee to stand for long periods of time, walk, frequent lifting of material up to 50 pounds and frequent twisting, turning, reaching, pushing and pulling use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance; stoop, kneel or crouch; talk and hear.

Disclaimer:

This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Employee may be asked to perform other duties as required.

IMPORTANT: APPLICANTS PLEASE READ

Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, veteran status or sexual orientation. Solely to help us comply with federal and state Equal Opportunity record keeping, reporting, and other legal requirements, we request that you complete this data information questionnaire.

PLEASE NOTE:

Refusal to complete this information will not subject any applicant or employee to adverse treatment. The information that you provide will be recorded and maintained in a confidential file, separate from all other records. This information will not be used in consideration for your employment.