Analyst, Accounts Payable

Community College of Baltimore County; Dundalk (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Community College of Baltimore County is seeking a skilled professional to assist the Director of Accounts Payable in overseeing the Accounts Payable Department. The role involves reconciling check requests, maintaining operations, managing vendor records, and leading accounts payable staff. Candidates should hold a Bachelor's or Associate's Degree with relevant experience, as well as strong skills in Microsoft Office applications and financial management systems.

Qualifications

• Bachelor’s Degree and two years related experience or Associate’s Degree and five years related experience.
• Knowledge and experience using Microsoft Office applications and financial management systems.

Responsibilities

• Reconcile and audit check requests and employee travel expense reports.
• Maintain daily operations when the director is out of the office.
• Research and resolve payment inquiries from vendors.
• Create and maintain vendor records.
• Review and approve invoice requests.
• Lead accounts payable staff in payment of invoices.
• Produce check and Automated Clearing House files.
• Manage the ACH verification process.

Skills

Microsoft Office applications

Financial management systems

Education

Bachelor’s Degree with 2 years experience or Associate’s Degree with 5 years experience

Job description

The purpose of this class is to assist the Director of Accounts Payable in the oversight of the College’s Accounts Payable Department and to function as the liaison between the Accounts Payable Department, the College community and external vendors in all issues related to payment of invoices.

Bachelor’s Degree and two years related experience or Associate’s Degree and five (5) years related experience; knowledge and experience using Microsoft Office applications and financial management systems.

1. Reconcile and audit check requests and employee travel expense reports for appropriate documentation and authorization.
2. Maintain the daily operations when the director is out of the office.
3. Research and resolve payment inquiries from vendors and College community.
4. Create and maintain vendor records.
5. Review and approve invoice requests with insufficient budget funding.
6. Lead accounts payable staff in payment of invoices.
7. Produce check and Automated Clearing House files.
8. Manage the ACH verification process.
9. Liquidate/close purchase orders when needed.
10. Coordinate communication quarterly to vendors for unclaimed property process.
11. Maintain 1099 data; produce annual 1099 forms in accordance with federal guidelines.
12. Resolve banking issues relative to accounts payable including PosPay (suspects).
13. Assist with testing system upgrades for accounts payable.
14. Generate accounts payable reports when needed.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

• Operate office equipment such as phone systems, multi-functional devices, 10-key calculators and use computers for Microsoft and other applications.
• Comply with federal, state, local and CCBC policies, procedures and regulations.
• Backup for Banner finance security access.
• Export the p-card monthly transaction statement.
• Initiate E-RQs for the accounts payable department.
• Backup for the accounts payable department mailbox.
• Initiate and process journal entries when needed.
• Become familiar/cross trained for invoice processing.