Accounting Clerk (Accounts Payable/Receptionist)

Millikin University; Decatur (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Millikin University in Decatur, IL seeks a detail-oriented Financial Operations assistant to manage daily accounts payable tasks and campus payments. The role also involves frontline reception in the Business Office, handling inquiries, mail, and basic administrative duties.

Ideal candidate has strong organizational skills, accuracy in data entry, and solid experience with Word and Excel. College-level accounting exposure is preferred, with emphasis on reliability and teamwork.

Qualifications

• Maintains a customer-focused, results-driven work ethic.
• Maintains accuracy and efficiency in financial operations.
• Strong written and verbal communication skills are essential.

Responsibilities

• Serves as receptionist for the Business Office, greeting customers at the door and answering phones.
• Prepares payment of vendor invoices, group insurance premiums, payroll or travel reimbursements.
• Organizes and processes recurring vendor payments.
• Prepares accounts payable checks and ACH files; updates cash spreadsheets.
• Reviews accuracy of vendor invoices submitted for payment.
• Follows procedures to ensure proper authorization and approval of invoices.
• Collaborates with departments and vendors on invoice payment issues.
• Prevents duplicate payments for services or merchandise.
• Maintains accounts payable filing systems.
• Enters funds transfers and journal entries.
• Prepares invoices for fraternities, sororities and other campus third-parties.
• Assists Payroll Specialist with university credit card program administration.

Skills

Attention to detail

Multitasking

Organizational skills

Communication skills

Time management

Education

High school diploma

Accounting or business coursework preferred

Tools

Microsoft Word

Microsoft Excel

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as receptionist to the Business Office. Receives customers at the door, answers the phones, and sorts the mail.
2. Prepares payment of vendor invoices, group insurance premiums, employee travel and meal reimbursement, and any other required payments.
3. Organizes and processes recurring payments for vendors.
4. Prepares accounts payable checks and ACH file; updates cash spreadsheet.
5. Reviews accuracy of vendor invoices submitted for payment.
6. Follows procedures to ensure all invoices are properly authorized and approved.
7. Works with departments and vendors regarding issues pertaining to invoice preparation and payment.
8. Follows procedures to ensure no duplicate payments are made for services or merchandise.
9. Maintains accounts payable filing systems.
10. Enters funds transfers and journal entries.
11. Prepares invoices for fraternities, sororities, and other third-parties affiliated with the campus.
12. Assists Payroll Specialist in administering the University’s credit card program, including issuance and maintenance of cards, review of credit card statements for accuracy and approval, and processing of credit card statements for payment.

SUPERVISORY RESPONSIBILITIES:

This position does not have supervisory responsibilities in accordance with the organization’s policies and applicable laws.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to succeed in a result-driven professional organization. Maintaining professional performance, demeanor, team-approach and focus on results while working under pressure in a dynamic environment. Customer, budget, quality, and delivery conscious mindset. Ability to establish priorities, work independently with minimal supervision and facilitate teamwork. Highly organized, with the ability to plan, execute and multitask to meet deadlines with accuracy and attention to detail.

Minimum Education and/or Experience:

• High school diploma required.
• Three to five years’ experience in financial operations.
• College-level courses in basic accounting, payroll or business administration are preferred.
• Self-motivated and highly organized
• Excellent communications skills, both verbal and written
• Proficiency in Microsoft Word and Excel
• Proficiency with typing and data entry.