Accounts Payable Coordinator

Avery Hall Insurance Group; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Avery Residential in New York seeks an organized Accounts Payable professional to support our accounting team. You will handle invoices, expense reports, and vendor communications, ensuring timely payment processing and accurate records.

The role requires 1–3 years of AP experience with Excel and accounting software. Strong attention to detail and the ability to work both independently and with colleagues are essential.

Qualifications

• Minimum 1–3 years of bookkeeping or accounts payable experience.
• Proficient with Excel and common accounting software.
• Strong attention to detail and data accuracy.
• Excellent organization and time management.

Responsibilities

• Process invoices and expense reports accurately and in a timely manner.
• Manage all accounts payable transactions and maintain electronic records.
• Monitor AP inbox and communicate with vendors and consultants timely.
• Process insurance, utilities, and real estate taxes for properties and maintain trackers.
• Manage credit card entries and reimbursements.
• Maintain vendor documentation and assist with 1099 preparation as needed.
• Scan documents and perform file maintenance/document control.
• Collaborate with other departments to resolve inquiries and discrepancies.
• Assist with reconciliations, monthly closing, and audits as needed.
• Assist with ad-hoc financial and administrative tasks.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

1-3 years AP experience

Tools

Microsoft Excel

Yardi

QuickBooks

SAP

Job description

Job Summary

Full-Time Accounts Payable for Avery Residential. You will play a crucial role in ensuring the accuracy and efficiency of our financial operations. You will work closely with the accounting team to perform various tasks related to accounts payable and general accounting duties. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a willingness to learn and grow in a dynamic environment.

Responsibilities

• -Process invoices and expense reports accurately and in a timely manner.
• -Manage all accounts payable transactions and maintain electronic records.
• -Monitoring AP inbox at all times.Communicate timely with all vendors and consultants.
• -Process all insurance, utilities, and real estate taxes for all properties.Maintain all trackers and schedules to ensure all are paid timely.
• -Manage company credit card entries and reimbursements.
• -Maintain accurate and up-to-date vendor documentation.Assist with 1099 preparation for vendors as needed.
• -Scanning documents and file maintenance/document control.
• -Collaborate with other departments to resolve accounting-related inquiries and discrepancies.
• -Perform ad-hoc financial and administrative tasks as assigned by management.
• -Assist with reconciliations, due diligence, and audits as needed with compiling of back up and response.
• -Assist with monthly financial closing.
• -Assist with general administrative tasks.

Qualifications

1-3 years of bookkeeping or AP experience, preferably in a corporate setting.

Proficiency in Microsoft Excel and accounting software (e.g., Yardi, QuickBooks, SAP, or similar).

Strong attention to detail and accuracy in data entry and record-keeping.

Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Ability to handle multiple projects, deadlines, and vendor relationships effectively.

Ability to work independently and collaboratively in a fast-paced environment.

Strong communication skills, both verbal and written.

Knowledge of accounting principles and practices.

Ability to maintain confidentiality of financial information.