Accounts Payable Coordinator

US Tech Solutions; Nashville (TN); On-site; USD 45,000 - 55,000; Full time

Job summary

US Tech Solutions is seeking a PTP Associate in Nashville, TN, to ensure timely payment to vendors and monitor purchase orders and invoices. The role involves reviewing processing queues, resolving invoice-related issues, and requires 1-2 years of experience in Accounts Payable or Customer Service. Familiarity with SAP and Oracle is preferred. The position is crucial for maintaining efficient operations within the PTP organization and communicating with various management levels.

Qualifications

• 1-2 years of experience in Accounts Payable or Customer Service.
• Experience in Microsoft Office is required.
• Familiarity with SAP and Oracle is a plus.

Responsibilities

• Monitor and track problem resolution for invoices.
• Ensure vendors are paid in a timely manner.
• Resolve aged invoices and credit balances from vendors.
• Communicate with all levels of management regarding invoices.
• Provide quality service to internal and external customers.

Skills

Accounts Payable experience

Customer Service experience

Detail oriented

High accuracy for data entry

Analytical review

Microsoft Office (Excel, Word)

Education

Bachelor's Degree in Accounting or Finance

Comparable experience

Tools

SAP

Oracle

Job description

Job Description

The PTP Associate responsible for purchase order and invoice monitoring is a very important role in our PTP organization. In this role, you will perform tasks in SAP and Oracle to ensure our vendors are paid in a timely manner. Your role will report directly into our Manager or Sr. Manager and be a part of a global team.

Responsibilities

• Reviewing processing queues, determining what actions are needed in order to resolve issues at the invoice level, triage PO’s and PR inquiries, monitor and track problem resolution.
• Should be flexible as this environment is consistently evolving, requires an ability to adapt based on priority.
• High accuracy for data entry, should be detail oriented. Excel is helpful as we work on spreadsheet reports.
• They will be trained on processes and procedures/sop’s. 1–2 years' experience in AP or CS is acceptable.
• Monitoring/resolving aged invoices.
• Research/recovery of credit balances from vendors.
• Monitoring of open aged purchase orders which includes following up with the business on items that have been good receipt/no invoice and invoice received/no good receipt.
• Monitoring of the invoice error resolution queues which involves high level of analytic review to determine the issue preventing the posting of invoices (IPS, SAP and Oracle reprocessing queues).
• Fiscal and tax review of invoices for all international locations.
• Review of payment proposal to ensure withholding is being properly calculated during payment process.
• Manual entry of approved invoices.
• Reconciling/clearing of direct debit vendor accounts.
• Monitoring of admin queue (completing tasks, identifying, and resolving issues).
• Monitoring of aged items (po and non-po).
• Reconcile/resolve GR/IR related items (open POs not vouchered, open/no receipt, etc).
• Responsible for TeamConnect invoices (reprocessing queue, resolution of issues).
• Responsible for Z-option processing.
• Providing quality service to internal and external customers via Ramp up (Service now system).
• Responsible for resolving issues preventing invoices from posting/paying.
• Works closely with the Technical Services and Tech Support teams on identifying and resolving system related issues.
• Communication with all levels of management regarding open/aged invoices.
• Works closely with other PTP teams.

Basic Qualifications

• Bachelor's Degree (or comparable experience) in Accounting or Finance, nice to have.
• 1-2 years of experience with Accounts Payable or Customer Service Experience.
• Experienced in Microsoft Office (Outlook, Excel and Word).
• SAP and Oracle experience is nice to have.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.