Accounts Payable Specialist

SeaHill Consulting Group; Overland Park (KS); On-site; USD 48,000 - 60,000; Full time

Job summary

SeaHill Consulting Group seeks an experienced Accounts Payable Specialist to manage high-volume invoice processing with accuracy and timeliness. You will match invoices to POs, resolve discrepancies, and ensure proper payment authorization and processing using ERP systems.

The role requires 3+ years in AP within a large corporate environment, strong analytical skills, and proactive ownership to improve processes. Collaboration with procurement and finance is essential for timely vendor payments.

Qualifications

• 3+ years of accounts payable experience in a high-volume environment.
• Experience matching purchase orders, invoices, and receipts.
• Experience utilizing Oracle or other ERP systems for AP processing.
• Strong understanding of AP processes, invoice workflows, and payment procedures.
• Experience supporting procurement and purchasing activities.
• Strong analytical and problem solving skills with attention to detail.
• Ability to identify discrepancies, investigate issues, and drive resolution independently.
• Proactive mindset with ownership of responsibilities and process improvement.
• Excellent organizational and time management skills.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Excel and other Office apps.

Responsibilities

• Review and process a high volume of invoices in a fast-paced environment.
• Match invoices to purchase orders and receiving documentation.
• Research and resolve invoice discrepancies and payment exceptions.
• Process vendor payments and ensure compliance with payment terms.
• Communicate with vendors regarding invoice status and inquiries.
• Work with internal stakeholders to obtain approvals and supporting documentation.
• Utilize ERP systems to process transactions, maintain records, and generate reports.
• Track invoice queues and prioritize workloads to meet deadlines.
• Maintain documentation for AP transactions.
• Support month-end reporting and reconciliation.

Skills

Accounts payable

PO matching

ERP systems

AP processes

Procurement support

Analytical thinking

Ownership mindset

Organization & time management

Communication & stakeholder mgmt

Multitasking

Excel proficiency

Enterprise environments

Tools

Oracle ERP

Microsoft Excel

Job description

• Manage high volume accounts payable processing activities with a focus on accuracy, timeliness, and compliance
• Review, reconcile, and match purchase orders, invoices, and receipts to ensure proper payment authorization and processing
• Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation
• Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system
• Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues
• Monitor invoice workflows and payment schedules to ensure timely vendor payments
• Assist with month end close activities including account reconciliations and reporting support
• Maintain vendor records and support vendor onboarding and maintenance activities
• Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations
• Support audit requests and maintain documentation in accordance with company policies and procedures

Day to Day Responsibilities

• Review and process a high volume of invoices in a fast paced environment
• Match invoices to purchase orders and receiving documentation
• Research and resolve invoice discrepancies and payment exceptions
• Process vendor payments and ensure compliance with established payment terms
• Communicate with vendors regarding invoice status, payment inquiries, and account reconciliation matters
• Work closely with internal stakeholders to obtain approvals and supporting documentation
• Utilize Oracle or other ERP systems to process transactions, maintain records, and generate reports
• Track invoice queues and prioritize workloads to meet processing deadlines
• Maintain organized electronic and physical documentation for accounts payable transactions
• Support month end reporting and reconciliation activities

Preferred Experience and Attributes

• 3+ years of accounts payable experience in a high volume processing environment
• Experience matching purchase orders, invoices, and receipts within an accounts payable function
• Experience utilizing Oracle or other enterprise ERP systems for accounts payable processing
• Strong understanding of accounts payable processes, invoice workflows, and payment procedures
• Experience supporting procurement and purchasing related activities
• Strong analytical and problem solving skills with attention to detail
• Ability to identify discrepancies, investigate issues, and drive resolution independently
• Proactive mindset with the ability to take ownership of responsibilities and improve processes
• Excellent organizational and time management skills
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast paced environment
• Proficiency with Microsoft Excel and other Microsoft Office applications preferred
• Experience working in large corporate or enterprise environments preferred