Accounts Payable Coordinator

ctus; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

ctus in Los Angeles seeks an accounts payable professional to handle day-to-day AP activities. Responsibilities include reviewing invoices, coding batches, maintaining vendor files, and preparing voucher packages for weekly check runs.

The ideal candidate has 1–3 years AP experience, an accounting degree or equivalent, proficiency in Excel and Sage, strong communication and analytical skills, and a detail-oriented, proactive mindset.

Qualifications

• Requires accounting degree or equivalent with 1–3 years accounts payable experience.
• Proficiency in Excel, Outlook, and Sage accounting products.
• Strong interpersonal and communication skills; detail-oriented and proactive.

Responsibilities

• Reviews invoices and related purchase orders and obtains approvals prior to vouching.
• Codes and posts payables batches; maintains vendor pending payables files.
• Prepares voucher packages for weekly check runs.
• Maintains vendor files and updates vendor information in accounting software.
• Manages independent contractor information including W-9s, contracts, and insurance proof.
• Ensures timely monthly close of AP and performs reconciliations.
• Adheres to AP procedures and policies; communicates with vendors.
• Processes quarterly Form 590 filings and year-end 1099s.
• Assists with other projects as assigned.

Skills

Accounts payable

Vendor management

Excel

Sage

Attention to detail

Analytical thinking

Communication skills

Problem solving

Education

Accounting degree

Equivalent education/experience

Tools

Sage

Job description

Performs the day-to-day activities of the accounts payable function.

Essential Duties/Responsibilities:

• Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching.
• Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files.
• Prepares and completes voucher packages for weekly check runs.
• Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date.
• Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance.
• Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable.
• Adheres to procedures and policies for accounts payable functions.
• Communicates with and builds effective relationships with assigned vendors.
• Processes quarterly Form 590 filings.
• Processes year end 1099’s and related filings.
• Assists with other projects as assigned.

Position Requirements:

• Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor.
• Accounting degree or equivalent combination of education and experience required.
• One to three years accounts payable experience.
• Experience working with generally accepted accounting principles and accounting software.
• Proficient in Excel, Outlook, and Sage accounting products.
• Strong computer and business solutions software skills.
• Strong interpersonal and communication skills for interacting with vendors, management, and support personnel.
• Strong analytical and problem-solving skills.
• Attention to detail.
• Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.