Accounts Payable Coordinator

Zoro Tools; Janesville (WI); Hybrid; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Coordinator, where you will ensure efficient operations by managing data entry into advanced systems. This role involves validating invoices, resolving discrepancies, and supporting continuous improvement initiatives. With a commitment to fostering an inclusive environment, the company offers competitive hourly pay and a comprehensive benefits package starting from day one. If you are detail-oriented and have a passion for finance, this opportunity is perfect for you.

Benefits

Medical, dental, vision, and life insurance

Access to paycheck before payday

18 paid time off days annually

6% company contribution to 401(k)

Employee discounts

Parental leave

Safety shoes provided

Qualifications

• Experience in Accounts Payables with proficiency in SAP.
• Strong communication skills for effective collaboration.

Responsibilities

• Validate and enter data into Imaging/OCR and SAP systems.
• Resolve discrepancies and ensure compliance with policies.

Skills

Effective communication skills

Expertise in Accounts Payables

SAP (AP module preferred)

Understanding of business principles

Knowledge of GAAP

Knowledge of Sarbanes-Oxley compliance

Tools

Imaging/OCR systems

SAP

Job description

Work Location Type:Hybrid

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan, and the United Kingdom. At Grainger, We Keep the World Working by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and an award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair, and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.

Compensation:

This position is hourly. The anticipated base pay range is $17.21 to $21.53.

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage start on day one.
• Access to up to 50% of your paycheck before payday based on hours worked.
• 18 paid time off (PTO) days annually for full-time employees (prorated based on start date) and 6 company holidays.
• 6% company contribution to a 401(k) plan each pay period, with no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided where applicable.

For more details on Grainger's benefits, visit:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range is not a guarantee of compensation. Actual pay depends on factors such as location, experience, and skills. The range may change, and the final pay may be higher or lower.

Grainger reserves the right to amend or terminate its compensation and benefit programs at any time.

Job Summary:

The Accounts Payable Coordinator ensures efficient operations by accurately entering data into Imaging/OCR and SAP systems, supporting routine approval requests, resolving discrepancies, and participating in continuous improvement projects affecting accounts payable.

Job Functions:

1. Validate and enter data from images into systems, ensuring quality standards.
2. Verify supplier and remit-to address, and ensure payment request accuracy.
3. Document issues related to invoice quality or slow-downs.
4. Select processing queues and perform 3-way match verification.
5. Analyze cases regarding invoice discrepancies to ensure timely resolution.
6. Ensure compliance with policies and resolve discrepancies within payment terms.
7. Negotiate and resolve settlement disbursements.
8. Review approval hierarchy and train staff on requirements.
9. Recommend process improvements and perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Effective communication skills for working with partners.
• Expertise in Accounts Payables and SAP (AP module preferred).
• Understanding of business principles.
• Knowledge of GAAP and Sarbanes-Oxley compliance is a plus.

We are committed to equal employment opportunity and fostering an inclusive environment. Reasonable accommodations are available during the application and employment process.