Accounts Payable Coordinator

Hispanic Alliance for Career Enhancement; Janesville (WI); Hybrid; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Coordinator, where you'll play a pivotal role in ensuring efficient operations. This dynamic position involves managing invoice data entry, resolving discrepancies, and supporting supplier inquiries. You'll work with innovative technology in a collaborative environment, contributing to continuous improvement initiatives. If you're passionate about finance and eager to make an impact, this role offers a fantastic opportunity to grow your career in a supportive workplace that values diversity and inclusion.

Benefits

Medical, dental, and vision insurance

401(k) Retirement Savings Plan

Paid time off (PTO)

Employee discounts

Parental leave

Safety shoes provided

Qualifications

• Proficiency in Accounts Payables and SAP is essential.
• Strong communication skills for effective collaboration.

Responsibilities

• Ensure timely data entry into Imaging/OCR and SAP systems.
• Resolve invoice discrepancies and improve processing efficiency.

Skills

Effective communication skills

Accounts Payables expertise

SAP proficiency

Understanding of GAAP

Tools

SAP

Job description

Work Location Type : Hybrid

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenances, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com .

Compensation:

This position is hourly. The anticipated base pay compensation range for this position is $17.21and $21.53

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

JOB SUMMARY

The Accounts Payable Coordinator ensures an effective and expedient accounts payable operation by identifying and keying data into Imaging/OCR and SAP systems in an accurate and timely manner. This role initiates routine approval requests, supports supplier inquiries for all areas of the company, and resolves discrepancies by analyzing easy and medium complexity cases. The role also participates in continuous improvement projects and transitions that impact the accounts payable operation.

JOB FUNCTIONS:

• Validates and enters data from images into imaging and SAP systems promptly and according to guidance, ensuring scanned invoices meet quality standards, and request rescans if needed.

• Verifies correct supplier and remit-to-address, ensures payment request documents have correct general ledger account numbers and comply with CP1-19-1 guidelines.

• Provides documentation required in the resolution of reoccurring problems associated with poor invoice quality and/or documents that cause a slow-down of the scanning operation.

• Determines and selects the correct processing queue in Imaging/OCR and SAP, and perform 3-way match verifying the accuracy of the purchase order to invoice.

• Analyzes easy and medium complexity cases (emails, workflow, and other queues) regarding invoice discrepancies and drives their timely resolution ensuring payment and maximizing discounts earned.

• Ensures compliance with company policies and guidelines, determines and performs corrective actions to resolve discrepancies within payment terms.

• Negotiates/resolves settlement disbursements from supplier correspondence.

• Reviews system approval hierarchy to ensure compliance with Company Policy Approval Matrix and trains employees/managers on approval matrix requirements.

• Recommends process improvements and performs other duties as assigned

Knowledge, Skills and Abilities

• KSAs Proficiency
• Effective and professional verbal and written communication skills with the ability to work effectively with internal and external business partners.
• Expertise in Accounts Payables and SAP (AP module is preferred).
• Comprehensive understanding of business principles.
• Knowledge and understanding of GAAP and Sarbanes-Oxley control compliance law and regulations is preferred.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.