Accounts Payable Coordinator

Cala Sourcing Solutions LLC; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

100% employer-paid health & dental base plans

Short- and long-term disability coverage

401(k) with company match

PTO and paid parking

Gym access

Gym access

Job summary

A reputable Miami-based law firm is seeking an Accounts Payable Coordinator to support their accounting operations in a full-time onsite role, transitioning to a hybrid schedule after 90 days. The ideal candidate should have 3-5 years of Accounts Payable experience, preferably within a law firm, along with a Bachelor's degree in Accounting or related experience. Key responsibilities include processing vendor invoices, liaising with vendors, and managing firm costs. Competitive benefits package offered, including 100% employer-paid health plans.

Qualifications

• 3–5 years of Accounts Payable experience, preferably in a law firm.
• Bachelor’s degree in Accounting or equivalent hands-on experience.
• Proficiency in Microsoft Excel needed.
• Highly detail‑oriented with the ability to manage high‑volume invoicing.
• Strong communication skills with a focus on vendor relations.
• Discretion when handling sensitive financial information.

Responsibilities

• Accurately process, code, and input vendor invoices.
• Liaise with vendors to resolve billing discrepancies.
• Monitor and track client-related expenses and firm costs.
• Monitor and track client-related expenses and firm costs.
• Perform account reconciliations (bank, credit card, vendor).
• Assist with month‑end and year‑end close processes.
• Maintain organized financial records for audit readiness and compliance.
• Produce AP aging reports, cash flow reports, and related summaries.
• Oversee petty cash and assist with IOLTA trust account postings.

Skills

Accounts Payable experience

Proficiency in Microsoft Excel

Strong communication skills

Attention to detail

Education

Bachelor’s degree in Accounting or equivalent experience

Job description

We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.

100% employer-paid health & dental base plans (with dependent contributions)

Short- and long-term disability coverage

401(k) with company match

PTO, paid parking, gym access & more

👉 Prior law firm experience is a plus, but not required—candidates with strong AP experience within professional services are encouraged to apply.

Key Responsibilities

• Accurately process, code, and input vendor invoices
• Liaise with vendors to resolve billing discrepancies
• Prepare and distribute payments (checks, ACH, wire transfers)
• Monitor and track client-related expenses and firm costs
• Perform account reconciliations (bank, credit card, vendor)
• Assist with month‑end and year‑end close processes
• Maintain organized financial records for audit readiness and compliance
• Produce AP aging reports, cash flow reports, and related financial summaries
• Oversee petty cash and assist with IOLTA trust account postings

Qualifications

• ✔️ 3–5 years of Accounts Payable experience (law firm background preferred)
• ✔️ Bachelor’s degree in Accounting or equivalent hands‑on experience
• ✔️ Proficiency in Microsoft Excel
• ✔️ Highly detail‑oriented with the ability to manage high‑volume invoicing
• ✔️ Strong communication skills with a focus on vendor relations
• ✔️ Demonstrated discretion when handling sensitive financial information