Accounts Payable Coordinator

Cala Sourcing Solutions LLC; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employer-paid health & dental plans

Disability coverage

401(k) with company match

PTO

Free parking

Gym access

Job summary

Cala Sourcing Solutions LLC is partnering with a Miami-based law firm to hire an Accounts Payable Coordinator for our accounting operations. This full-time, on-site role offers a path to a hybrid schedule after 90 days, with comprehensive benefits including health and dental plans and a 401(k) match.

The role focuses on accurate processing of invoices, vendor liaison, payments, and month-end close support, requiring 3–5 years of AP experience and strong Excel skills.

Qualifications

• 3–5 years of Accounts Payable experience, preferably in a professional services environment.
• Bachelor’s degree in Accounting or equivalent hands-on experience.
• Proficiency in Microsoft Excel and strong vendor relations.
• High attention to detail with ability to manage high-volume invoicing.
• Strong communication skills and discretion handling financial information.
• Prior law firm experience is a plus but not required.

Responsibilities

• Accurately process, code, and input vendor invoices.
• Liaise with vendors to resolve billing discrepancies.
• Prepare and distribute payments (checks, ACH, wire transfers).
• Monitor and track client-related expenses and firm costs.
• Perform account reconciliations (bank, credit card, vendor).
• Assist with month-end and year-end close processes.
• Maintain organized financial records for audit readiness and compliance.
• Produce AP aging reports, cash flow reports, and summaries.
• Oversee petty cash and assist with IOLTA trust account postings.

Skills

Accounts Payable

Vendor relations

Attention to detail

Excel

Communication

Education

Bachelor's degree in Accounting

Tools

Microsoft Excel

Job description

We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.

100% employer-paid health & dental base plans (with dependent contributions)

Short- and long-term disability coverage

401(k) with company match

PTO, paid parking, gym access & more

Prior law firm experience is a plus, but not required—candidates with strong AP experience within professional services are encouraged to apply.

Key Responsibilities

Accurately process, code, and input vendor invoices

Liaise with vendors to resolve billing discrepancies

Prepare and distribute payments (checks, ACH, wire transfers)

Monitor and track client-related expenses and firm costs

Perform account reconciliations (bank, credit card, vendor)

Assist with month-end and year-end close processes

Maintain organized financial records for audit readiness and compliance

Produce AP aging reports, cash flow reports, and related financial summaries

Oversee petty cash and assist with IOLTA trust account postings

Qualifications

• 3–5 years of Accounts Payable experience (law firm background preferred)
• Bachelor’s degree in Accounting or equivalent hands‑on experience
• Proficiency in Microsoft Excel
• Highly detail-oriented with the ability to manage high-volume invoicing
• Strong communication skills with a focus on vendor relations
• Demonstrated discretion when handling sensitive financial information