Accounts Payable Coordinator

The Rockridge Group; Fairfield Township (NJ); On-site; USD 52,000 - 65,000; Full time

Job summary

The Rockridge Group seeks an Accounts Payable Coordinator for a ~6 month assignment at our Fairfield, NJ location. On-site work is required three days per week, with possible temp-to-perm based on performance.

Responsibilities include resolving invoice issues, handling vendor communications, and reconciling statements. Strong Excel skills and 3+ years in AP are required. On-site support and effective collaboration with internal teams are essential.

Qualifications

• Minimum 3 years of accounts payable processing experience.
• Strong proficiency in MS Excel.
• Excellent communication skills for working with managers and vendors.

Responsibilities

• Analyze and resolve invoice issues in the Workflow Exception queue.
• Ensure special handling requirements on approved invoices in the Workflow Processing queue.
• Review and route all check requests and invoices that print locally.
• Educate vendors on Workflow application, vendor portal and electronic transmission options.
• Ensure all new vendor setup documentation is received and retained.
• Resolve vendor issues and questions.
• Reconcile vendor statements.
• Monitor, initiate and upload recurring payments.
• Adjust US and Real Estate pay groups and terms.
• Balance Real Estate exports with Oracle Accounts Payable.
• Void checks in Oracle Accounts Payable and manage banking system stop payments.
• Process Pcard payments.
• Run check prelims and route for approval on check run days.
• Process all wire payments in banking system.
• Daily reconciliation of invoice exports and positive pay emails.
• Provide training to Workflow users.
• Participate in special projects as needed.

Skills

Analytical skills

Attention to detail

Communication skills

Mathematical skills

Education

High school diploma or equivalent

Some college preferred

Tools

MS Excel

Job description

Job Description

Job Description

Job Title - Accounts Payable Coordinator

Duration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.

Location - 185 US Highway 46, Fairfield, NJ 07004On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.

What You’ll Do:

• Analyze and resolve invoice issues that are in the Workflow Exception queue.
• Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue.
• Review and route all check requests and invoices that need to print locally.
• Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options.
• Ensure all new vendor setup documentation is received and appropriately retained.
• Resolve vendor issues and questions.
• Reconcile vendor statements.
• Monitor, initiate and upload recurring payments.
• Upload Equity, Guarantee, Taxes and Real Estate paymentsAdjust US and Real Estate pay groups and terms.
• Balance Real Estate exports with Oracle Accounts PayableVoid checks in Oracle Accounts PayableWork within banking system to inquire, stop payment and retrieve copies of canceled checks.
• Manage and ProcessPcardpayments.
• Run check prelims, review, and route to Sr. Manager AP for approval on check run days.
• Process all wire payments in banking system.
• Daily reconcilation of invoice exportsAnswer positive pay emails daily.
• Provide support and training to internal and external Workflow users.
• Participate in special projects as needed.

Qualifications:

• High school diploma or equivalent; some college preferred.
• Experience: Minimum 3 years of processing APStrong proficiency in MS ExcelStrong mathematical and analytical skills as well as attention to detail necessary.
• Must have communications skills sufficient to work effectively with managers, vendors, and other personnel.
• Proficiency in learning and using other applications required.