Accounts Payable Clerk I

Spectraforce Technologies, Inc.; New Jersey; On-site; USD 65,000 - 85,000; Full time

Job summary

Spectraforce Technologies, Inc. in Somerset, NJ seeks an on-site Accounts Payable Representative to join a fast-paced finance team. This 6-month assignment is 40 hours/week, Monday–Friday, with start times flexible between 7:00 AM and 5:00 PM.

The ideal candidate will have 4+ years of AP experience, strong PeopleSoft ERP proficiency, and meticulous data entry and problem-solving skills to ensure accurate vendor invoicing and timely payments.

Qualifications

• Bachelor's degree or an equivalent combination of education and relevant experience.
• Minimum of 4+ years of proven accounts payable experience.
• Experience with ERP systems, preferably PeopleSoft or a comparable ERP platform.
• Proven experience performing high-volume data entry in a fast-paced environment.
• Experience researching and resolving invoice, PO, and vendor-related discrepancies.

Responsibilities

• Review and analyze invoices and accurately charge expenses to the appropriate accounts and cost centers.
• Process vendor invoices against issued purchase orders and receipts.
• Identify and resolve purchase order, invoice, and payment discrepancies.
• Reconcile vendor statements by verifying entries and comparing system records and reports to account balances.
• Support and process customer billing activities.
• Maintain the confidentiality of sensitive financial, vendor, and company information.
• Identify opportunities to improve accounts payable and payment-related processes.
• Perform high-volume data entry with a strong focus on accuracy, completeness, and timeliness.
• Maintain organized and accurate accounts payable records.

Skills

Attention to detail

Organizational skills

Time-management

Accounting / accounts payable know-how

Vendor management

Data entry accuracy

Mathematical skills

Quick learning

Education

Bachelor's degree or equivalent experience

Tools

PeopleSoft

Job description

Job Title: Accounts Payable Representative/Accounts Payable Clerk I

Location: Somerset, NJ 08873 (The team currently operates in a hybrid environment; however, the selected candidate will be expected to work on-site when beginning the assignment)

Duration: 6 Months

Schedule: Monday through Friday, 40 hours per week (Flexible start/end times between 7:00 AM and 5:00 PM)

Interviews will be conducted virtually via Microsoft Teams.

Job Summary

We are seeking a highly detail-oriented Accounts Payable Representative to join our busy team in Somerset, NJ. This is an on-site position requiring 40 hours per week, Monday through Friday, with flexible scheduling between 7:00 AM and 5:00 PM.

While the broader team operates in a hybrid environment, this position will initially be fully on-site with no remote work available at the start of the assignment.

The ideal candidate will have extensive accounts payable experience, strong proficiency with ERP systems such as PeopleSoft, and a proven ability to succeed in a fast-paced, high-volume environment. Because training will move quickly, candidates should be experienced, adaptable, and prepared to hit the ground running.

Key Responsibilities

• Review and analyze invoices and accurately charge expenses to the appropriate accounts and cost centers.
• Process vendor invoices against issued purchase orders and receipts.
• Identify and resolve purchase order, invoice, and payment discrepancies.
• Reconcile vendor statements by verifying entries and comparing system records and reports to account balances.
• Support and process customer billing activities.
• Maintain the confidentiality of sensitive financial, vendor, and company information.
• Identify opportunities to improve accounts payable and payment-related processes.
• Perform high-volume data entry with a strong focus on accuracy, completeness, and timeliness.
• Maintain organized and accurate accounts payable records.

Qualifications

Education

• Bachelor's degree or an equivalent combination of education and relevant experience.

Experience

• Minimum of 4+ years of proven accounts payable experience.
• Demonstrated experience working with ERP systems, preferably PeopleSoft or a comparable ERP platform.
• Proven experience performing high-volume data entry in a fast-paced environment.
• Experience researching and resolving invoice, purchase order, and vendor-related discrepancies.

Professional Skills

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to analyze financial and transactional information
• Working knowledge of accounting and accounts payable processes
• Vendor relationship management skills
• Strong PC and computer proficiency
• Excellent data entry skills
• General mathematical skills
• Ability to track and monitor budget-related expenses
• Ability to manage a high volume of work while maintaining accuracy
• Ability to learn processes quickly and work effectively with limited ramp-up time

Additional Information

• The responsibilities and qualifications outlined above are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to represent a comprehensive list of all duties, responsibilities, or qualifications associated with the role.
• To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions