Accounts Payable Coordinator

Encadria Staffing Solutions LLC; Des Peres (MO); On-site; USD 38,000 - 48,000; Full time

Job summary

Encadria Staffing Solutions LLC is seeking a detail-oriented Accounts Payable Coordinator to support accurate and timely invoice processing. This role reviews vendor invoices, matches to purchase orders, and enters approved invoices into Oracle for payment, while collaborating with vendors and internal teams to resolve discrepancies.

The ideal candidate has experience in accounts payable, excellent attention to detail, and strong organizational and communication skills to manage multiple

Qualifications

• Previous accounts payable or invoice processing experience preferred.
• Strong attention to detail and commitment to accuracy.
• Effective organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to collaborate across departments.

Responsibilities

• Receive, review, and process vendor invoices submitted through email and other approved channels.
• Verify invoice details for completeness, accuracy, and supporting documentation.
• Research purchase orders and goods receipts to support matching.
• Perform invoice-to-purchase-order matching by confirming quantities and pricing.
• Identify discrepancies and coordinate resolution with Procurement, Operations, and vendors.
• Enter matched invoices into Oracle ERP for payment processing.
• Maintain organized records for audits and respond to inquiries.

Skills

Attention to detail

Time management

Problem solving

Communication

Multitasking

Independence

Tools

Oracle ERP

Job description

We are seeking a detail-oriented Accounts Payable Coordinator to support accurate and timely invoice processing. This position reviews vendor invoices, performs purchase order matching, researches discrepancies, and enters approved invoices into Oracle for payment. The ideal candidate is organized, dependable, and comfortable collaborating with vendors and internal departments to resolve issues.

Key Responsibilities

• Receive, review, and process vendor invoices submitted through email and other approved channels.
• Verify invoice details for completeness, accuracy, and appropriate supporting documentation.
• Research purchase orders and goods receipts in Oracle to support accurate invoice matching.
• Perform invoice-to-purchase-order matching by confirming quantities, pricing, and receipt information.
• Identify discrepancies among invoices, purchase orders, and receipts, and coordinate resolution with Procurement, Operations, Receiving, and vendors.
• Enter matched and approved invoices into the Oracle ERP system for payment processing.
• Maintain organized electronic and physical records that support invoice transactions and audit requirements.
• Respond promptly and professionally to vendor and internal inquiries.

Qualifications

• Previous accounts payable, invoice processing, bookkeeping, or related administrative experience preferred.
• Strong attention to detail and commitment to accuracy.
• Effective organizational, time-management, problem-solving, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and collaborate effectively across departments.

Equal Opportunities

Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: http://www.kochcareers.com/doc/Everify.pdf #Encadria1