Accounts Payable Coordinator

INFINITY GLOBAL; Danville (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Infinity Global is seeking an Accounts Payable Coordinator to manage all payables, coordinate with vendors to ensure accurate payments and coding, and adhere to authorization protocols with a high degree of accuracy.

The role requires strong attention to detail, timely communication, and the ability to troubleshoot invoice issues. Proficiency in Microsoft Office and familiarity with accounting software are valued as part of a robust accounts payable function.

Qualifications

• Associate’s degree in Accounting or 3 years of corporate accounting experience.
• 3-5 years of general accounting experience.
• Expertise in invoicing processes and account reconciliations.
• Excellent written and verbal communication skills.
• Ability to multitask/prioritize based on urgency.
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word.
• Preferred familiarity with Great Plains Dynamics or similar accounting software.
• Knowledge of multi-currency transactions.

Responsibilities

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
• Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

Skills

Attention to detail

Excellent written and verbal comms

Multitasking

Prioritization

Education

Associate’s degree in Accounting

3 years of corporate accounting experience

Tools

Microsoft Office (PowerPoint, Excel, Outlook, Word)

Great Plains Dynamics

Job description

Position Summary

The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.

Position Summary

The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.

Key Responsibilities

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
• Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

Key Accountabilities

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a deadline-driven environment
• Maintain a high level of confidentiality in all tasks

Minimum Qualifications

• Associate’s degree in Accounting or 3 years of experience in corporate accounting
• 3-5 years of general accounting experience required
• Expertise in invoicing processes and account reconciliations
• Excellent written and verbal communication skills
• Ability to multitask/prioritize based on urgency
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word
• Preferred familiarity with Great Plains Dynamics or similar accounting software
• Knowledge of multi-currency transactions

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