Accounts Payable Coordinator

Addison Group; Dallas (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Job summary

The Addison Group in Dallas, TX is seeking an Accounts Payable Coordinator for a contract-to-hire, on-site role. You will process PO and Non-PO invoices, freight invoices, and international transactions, leveraging SAP and advanced Excel skills to ensure accuracy and timely payments.

This position demands meticulous attention to detail, the ability to meet tight deadlines, and collaboration with cross-functional teams for month-end close and supplier inquiries.

Qualifications

• Full-cycle accounts payable experience.
• SAP in accounts payable or accounting environment.
• Advanced Excel with VLOOKUP proficiency.
• Experience processing PO and Non-PO invoices.
• International/foreign invoice processing desirable.
• Familiar with freight invoices, invoice matching, and payment terms.
• Ability to process high volumes accurately.
• Strong attention to detail, organization, and time management.
• Excellent written and verbal communication skills.

Responsibilities

• Process a high volume of PO and Non-PO invoices while meeting productivity and accuracy targets.
• Review freight invoices and other time-sensitive transactions to ensure payment terms.
• Enter foreign invoice information into SAP and coordinate with internal teams.
• Validate invoice information, supporting documents, account coding, and approvals.
• Match invoices against purchase orders and receiving documentation.
• Utilize Excel, including VLOOKUP, to review and process complex invoices.
• Monitor invoice queues, prioritize by due dates, and meet targets.
• Research payment discrepancies and assist vendor account reconciliations.
• Maintain complete and accurate transaction records per procedures.
• Communicate with vendors and internal teams to obtain missing documentation.
• Assist with month-end close, audit requests, and other AP tasks.
• Collaborate with accounting teams to support changing workloads.

Skills

Attention to detail

Time management

Communication

Prioritization

Tools

SAP

Excel (VLOOKUP)

Job description

Job Title: Accounts Payable Coordinator

Location (city, state): Dallas, TX

Assignment Type: Contract-to-Hire

Pay: $25 per hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM. Fully on-site.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

We are seeking an experienced Accounts Payable Coordinator to support a high-volume accounting department in Dallas, TX. This role is ideal for someone who enjoys working across multiple areas of accounts payable rather than focusing on a single invoice type.

The successful candidate will process purchase order (PO) and non-purchase order (Non-PO) invoices, support freight invoice processing, and assist with international invoice transactions. The position requires strong SAP knowledge, advanced Excel skills, including VLOOKUP, and the ability to maintain accuracy while working within tight deadlines.

This is an excellent opportunity for a motivated accounting professional who thrives in a structured, deadline-driven environment and is interested in expanding their accounts payable experience.

Key Responsibilities:

• Process a high volume of PO and Non-PO invoices while meeting established productivity and accuracy expectations.
• Review freight invoices and other time-sensitive transactions to ensure they are handled within required payment terms.
• Enter foreign invoice information into SAP and coordinate with internal teams to facilitate the completion of payment processing.
• Validate invoice information, supporting documents, account coding, and required approvals before payment.
• Match invoices against purchase orders and related receiving documentation as appropriate.
• Utilize Microsoft Excel, including VLOOKUP, to review, organize, and process complex or multi-page invoices.
• Monitor assigned invoice queues, prioritize work based on due dates, and meet daily and weekly processing targets.
• Research payment discrepancies, resolve invoice issues, and assist with vendor account reconciliations.
• Maintain complete and accurate transaction records in accordance with accounting procedures.
• Communicate with vendors and internal departments to obtain missing documentation and resolve invoice-related questions.
• Assist with month-end close activities, audit requests, and other accounts payable assignments.
• Work collaboratively with other accounting teams to support changing workloads and departmental priorities.
• Participate in cross-training to develop knowledge of additional accounts payable functions as business needs allow.

Qualifications:

• Previous accounts payable experience, preferably involving full-cycle invoice processing.
• Required experience using SAP in an accounts payable or accounting environment.
• Strong Microsoft Excel skills, with VLOOKUP proficiency required.
• Experience processing both PO and Non-PO invoices.
• International or foreign invoice processing experience is highly desirable.
• Familiarity with freight invoices, invoice matching, and payment terms is beneficial.
• Ability to process a large volume of invoices while maintaining a high level of accuracy.
• Excellent attention to detail, organization, prioritization, and time management skills.
• Strong written and verbal communication skills.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.