Accounts Payable Coordinator

Treatment Alternatives for Stronger Communities; Chicago (IL); On-site; USD 52,000 - 57,000; Full time

Job summary

TASC (Treatment Alternatives for Stronger Communities) in Chicago is seeking a Full-Time Accounts Payable Coordinator. This role prepares payment vouchers, processes invoices, and ensures accurate AP records to support program operations.

Starting at $52,000 - $57,000 annually, contingent upon experience and education, the position offers opportunities to engage with vendors, reconcile statements, and support a diverse organization at the intersection of behavioral health and justice.

Qualifications

• Bachelor’s degree preferred; and four to seven years of related experience.
• Minimum of three years of accounts payable experience
• Excellent written and oral communication
• Strong computer skills with MS Office and Internet familiarity
• Ability to work with a diverse population
• Ability to read and comprehend instructions and prepare memos

Responsibilities

• Receives invoices and routes for approval
• Prepares vouchers and allocates invoices to accounts
• Processes vendor invoices and weekly payment runs
• Manages vendor statements, resolves discrepancies, and responds to vendor inquiries
• Processes employee expense reimbursements and other AP transactions

Skills

Communication skills

Microsoft Office

Vendor relations

Attention to detail

Education

Bachelor’s degree preferred

Tools

Microsoft Office (Word/Excel/Outlook)

Internet proficiency

Job description

At TASC (Treatment Alternatives for Stronger Communities), our mission is to empower people and strengthen communities with impactful services. Since 1976, we have been guided by the belief that every individual holds the potential for positive change. We advocate, support, and most importantly, empower people to break barriers, find recovery, and reshape their destinies. Through Specialized Case Management™, we create a world where recovery, justice, and empathy lead to thriving communities. Our foundation is anchored at the intersection of behavioral health and the criminal legal system. Today, TASC also operates at the forefront of transformative solutions. We are a social impact organization that embodies a future where health, safety and justice is synonymous with hope. We are TASC!

We are currently looking for Full-Time –Accounts Payable Coordinator

Starting at $52,000 - $57,000; contingent upon experience, education, etc

Position Summary

This position prepares payment vouchers, processes and pays invoices, and checks requests.

Essential Job Functions/Responsibilities

• Receives invoices and routes for approval
• Prepares vouchers and allocates invoices to proper accounts
• Processing vendor invoices and preparing weekly payment runs.
• Managing vendor statements, resolving discrepancies, and responding to vendor inquiries.
• Processing employee expense reimbursements, credit card activity, and other AP-related transactions.

Payment processing

• Process check run
• Print checks
• Retrieve signatures
• Distribute and/or mail

Customer service/resolution

• Resolves disputed invoices with vendors
• Answers inquiries from vendors and staff

Documentation maintenance

• Maintains paid and unpaid voucher filing system
• Retrieves vouchers/documents for staff or auditors
• Vendor file maintenance
• 1099 Reporting/Monthly review/Print & Mail 1099s
• W-9 Acquisition/ Maintenance of Due Diligence spreadsheet

Our Ideal Candidate

• Bachelor’s degree from an accredited college/university preferred; and four to seven years of related experience and/or training; or any equivalent combination of training and experience.
• Minimum of three years of accounts payable experience
• Ability to communicate effectively (written and oral)
• Good computer skills, including proficiency in Microsoft Office applications and the Internet.
• Ability to work with a diverse population.
• Ability to read and comprehend instructions and prepare correspondence and memos.
• Knowledge of computers, including proficiency in Microsoft Office applications and the Internet.

Our Benefits Package Includes

• Medical/Dental/Vision/Life Insurance and Flexible Spending
• Paid Leave - Short-term Disability (STD)
• Paid Time Off/Sick Time/ Floating Holiday
• Tuition Reimbursement
• 403 B (retirement plan)

TASC is an Equal Opportunity Employer and a Drug Free workplace. The agency does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran or military status or any other protected status in accordance with federal and state law.