Accounts Payable Coordinator

Boston Children's Hospital; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Boston Children's Hospital seeks an Accounts Payable Coordinator to manage invoices and ensure accurate payments. This role involves processing payment requests, resolving discrepancies, and providing customer service to hospital personnel. A high school diploma or GED is required, along with at least one year of AP experience.

Qualifications

• 1-2 years of related college coursework is required.
• Minimum of 1 year of experience in an Accounts Payable function.

Responsibilities

• Processes invoices, payment requests, and vouchers for payment and recording.
• Ensures timely processing and resolves customer inquiries.
• Identifies and escalates AP process issues.

Skills

Customer Service

Problem Solving

Attention to Detail

Education

High School / GED

Associate's degree

Job description

1 week ago Be among the first 25 applicants

Position Summary/ Department Summary

Performs AP tasks to ensure the timely and accurate payment of Accounts Payable. Processes AP vouchers, scans of invoices, reviews and processes match exceptions. Prevents and recovers duplicate payments, resolves over payments, prevents lost discounts / rebates, and processes employee expenses. Provides exceptional customer service to address and resolve AP related inquiries from hospital department managers, employees, associated personnel, and vendors while enforcing Boston Children’s Hospital BCH processes and policies. Identifies and escalates process issues and opportunities. May assist with the development of solutions to continuously improve the AP function.

Position Summary/ Department Summary

Performs AP tasks to ensure the timely and accurate payment of Accounts Payable. Processes AP vouchers, scans of invoices, reviews and processes match exceptions. Prevents and recovers duplicate payments, resolves over payments, prevents lost discounts / rebates, and processes employee expenses. Provides exceptional customer service to address and resolve AP related inquiries from hospital department managers, employees, associated personnel, and vendors while enforcing Boston Children’s Hospital BCH processes and policies. Identifies and escalates process issues and opportunities. May assist with the development of solutions to continuously improve the AP function.

Key Responsibilities

• Processes invoices, payment requests, vouchers, etc. for payment and recording in the AP ledger. Educates, enforces and reinforces AP processes and polices with AP customers. Resolves and documents customer service inquiries and issue resolution.
• Functions as the first line accounts payable contact for Hospital department personnel to determine status of invoice payment and resolve problem invoices. Follows through with hospital personnel to ensure that invoices are processed within departmental procedures and responds to inquiries in a timely and professional manner.
• Directs the flow and controls over incoming mail paper and electronic , including scanning, resolving image integrity issues, and linking vouchers to images in the document retention and processing system.
• Documents and directs departmental phone calls, releases checks for pickup and general accounting requests, and resolves customer service inquiries and related discrepancies.
• Resolves discrepancies between invoice data and AP system edits and/or business rules independently or in close cooperation with Supply Chain Management personnel.
• Facilitates completion of invoice processing approval and coding, and verifies data extracted from AP imaging system is accurate prior to submission to later stages of processing.
• Expedites process of discount invoices and related discrepancies.
• Identifies and escalates AP process issues and opportunities. Provides assistance to other AP staff in evaluating and resolving related problems and issues. Assists in implementing changes to internal systems and procedures.
• Verifies and records payment information and obtains receipt confirmation to release payment as needed. Documents all discrepancies in accordance with department policy, Follows up on and documents missing price, authorizations / approvals required for check disbursements and for payments that are outside of the contract terms. Verifies adjustments for voided and manual checks and/or special request payments.
  
  

Education

Minimum Qualifications

• High School / GED and one to two years of related college coursework is required
• Associate's degree is preferred
  
  

Experience

• Minimum of 1 year of experience in an Accounts Payable function.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Hospitals and Health Care, IT Services and IT Consulting, and Research Services

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