Accounts Payable Specialist

Baptist Health; Charlestown (IN); Remote; USD 40,000 - 60,000; Full time

Job summary

Baptist Health is seeking an Accounts Payable Specialist for a remote position, requiring residency in KY or IN. The role involves overseeing the payables process, managing invoices, and ensuring suppliers are timely compensated. Candidates should hold a high school diploma with significant experience in accounts payable, particularly within a healthcare environment. Proficiency in Microsoft Excel is essential for this position.

Qualifications

• 3+ years in high-volume accounts payable processing.
• Experience in multi-location environments preferred.
• Proficient in Excel with knowledge of V Lookups and pivot tables.

Responsibilities

• Code and process invoices, ensuring accuracy.
• Audit supplier information and resolve discrepancies.
• Communicate effectively with suppliers regarding inquiries.

Skills

General ledger coding

Data entry accuracy

Invoice discrepancy resolution

Supplier communication

Education

High school diploma

Tools

Microsoft Office Suite

Excel

PeopleSoft

Oracle Cloud

Job description

Job Description:

Baptist Health is looking for an Accounts Payable Specialist to join our team. This is a remote position that requires residency in KY or IN

The Accounts Payable Specialist is responsible for the overall payables process ensuring vouchers are handled accurately and efficiently. The experienced individual performs crucial job duties to ensure suppliers are paid for services and products rendered in accordance with the payables department best practices. Maintains strong working relationships with Baptist locations, suppliers, and other departments.

Essential Duties:

• Codes invoices, check requests, credit memos, and other similar items utilizing the company's proper general ledger coding structure.

• Reviews a high volume of supplier invoice and credit memo documents for accuracy and critical information in order to determine appropriate location in which to charge as well as proper general ledger coding, remittance and payment methods, due dates impacting discounts or late fees, purchase orders, RTVs, or other necessary payables information.

• Audits supplier information when processing to notify Accounts Payable Content Coordinators of any necessary updates or corrections to the supplier records.

• Follows standard procedures and best practices when entering and processing data within the financial system.

• Processes journal vouchers according to acceptable guidelines and monetary thresholds.

• Research invoice discrepancies, corrects and resolves denied vouchers, and alleviates voucher and payment holds.

• Monitors and ensures urgent vouchers route appropriately through workflows and approvals to payment.

• Investigates and resolves issues associated with the processing of purchase order vouchers, invoices, and credit memos.

• Performs invoice uploads using Excel templates.

• Assists in the communication and interaction with suppliers or locations on a variety of inquiries, reconciliation of statements, and resolution of issues.

Minimum Education, Training and Experience Required

• A high school diploma is required with at least three years' experience in a complex, high-volume accounts payable processing role.

• Experience processing payables in a shared service center or multi-location environment preferred.

• Strong knowledge of general ledger accounts and coding required with experience in healthcare preferred.

• Advanced computer skills including proficiency in Microsoft Office Suite particularly Excel is required with knowledge to perform V Lookups or create pivot tables preferred.

• PeopleSoft and/or Oracle Cloud experience preferred but not required.

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.