Accounts Payable Contract Invoice Auditor

University of Tennessee System; Knoxville (TN); On-site; USD 30,000 - 36,000; Full time

Job summary

The University of Tennessee System in Knoxville, TN is seeking a Contract Invoice Compliance Specialist to support accounts payable and financial compliance by reviewing vendor invoices for contract terms, policies, and payment procedures. You will audit invoices in the ERP, process designated payments, and provide guidance on routine invoice and policy questions.

Responsibilities include reviewing invoices, ensuring approvals, researching discrepancies, and maintaining accurate records.

Qualifications

• Bachelor’s degree or equivalent in related field.
• Experience in accounts payable, invoice processing, contract administration, procurement, or financial compliance.
• Experience using an ERP system or comparable financial-management system.
• Ability to review financial documentation, identify discrepancies, and apply procedures accurately.

Responsibilities

• Review vendor invoices in the University ERP system to verify compliance with contract terms and policies.
• Audit invoice activity for spending limits, payment terms, contract dates, and required approvals.
• Identify discrepancies and coordinate with departments, vendors, procurement staff to obtain corrections.
• Maintain clear records of invoice reviews and approvals per university procedures.
• Escalate complex or high-risk compliance concerns per procedures.
• Enter invoices for designated payments in the ERP system accurately and timely.
• Review payment documentation for completeness and required approvals.
• Assist with auditing invoices requiring wire transfers and related controls.
• Respond to routine inquiries and provide guidance on invoice and contract-payment requirements.
• Maintain knowledge of ERP systems, payment procedures, and related policies.

Skills

Attention to detail

Organization

Communication skills

Analytical thinking

Education

Bachelor's degree in accounting, finance, business administration, or related field

Tools

ERP systems

Job description

The University of Tennessee System in Knoxville, TN is seeking a Contract Invoice Compliance Specialist to support accounts payable and financial compliance by reviewing vendor invoices for contract terms, policies, and payment procedures. You will audit invoices in the ERP, process designated payments, and provide guidance on routine invoice and policy questions.

Responsibilities include reviewing invoices, ensuring approvals, researching discrepancies, and maintaining accurate records.