Accounts Payable Consultant

WhiteCap Workforce Solutions; New York (NY); Presencial; USD 70.000 - 110.000; Jornada completa

Descripción de la vacante

WhiteCap Workforce Solutions seeks an experienced Accounts Payable Consultant for our client in New York, NY. The role covers invoice processing, coding, vendor onboarding, and cross-entity allocations.

You will work with Basware, Business Central, Concur, and other financial systems across multiple funds and offices, ensuring accuracy and timely payments. The ideal candidate has 5+ years of AP experience in financial services or asset management, strong communication, and the ability to manage

Formación

• Minimum of 5 years of Accounts Payable experience.
• Experience handling high invoice volumes and multiple priorities.
• Strong understanding of expense allocations across funds, entities, and projects.
• Experience with invoice approval workflows and vendor management.
• Concur expense management experience required.
• Familiarity with W-8/W-9 forms and vendor onboarding.
• Knowledge of Dynamics GP/Great Plains and data warehouse systems.

Responsabilidades

• Review, code, and allocate invoices in Basware across funds and entities.
• Liaise with requestors to confirm expense coding and allocations.
• Route invoices through approvals and secure signatures.
• Onboard new vendors and maintain vendor documentation (W-8/W-9).
• Maintain vendor data and wire instructions in data warehouse.

Conocimientos

Accounts Payable

Vendor management

Concur experience

Herramientas

Basware Accounts Payable

Business Central

Concur

Tymetrix

Microsoft Dynamics GP

Business Objects

Descripción del empleo

Our client, a leader in alternative investing, is looking for an experienced Accounts Payable Consultant to start right away.

Location: New York, NY

Responsibilities

• Review, process, code, and allocate invoices within the Basware Accounts Payable system across multiple funds, projects, and legal entities.
• Liaise with internal requestors to confirm appropriate expense coding and allocations.
• Route invoices through approval workflows and obtain required approvals and signatures.
• Manage new vendor onboarding and maintain vendor documentation, including W-8 and W-9 tax forms.
• Maintain accurate vendor information and wire instructions within the firm's data warehouse processing system.
• Upload and post invoices into Business Central accounting software.
• Support wire payment processing, reconcile daily cash activity, and apply payments to invoices within Business Central.
• Prepare reclassification and void entries as needed.
• Assist with the expense allocation close process, including preparing, reviewing, and analyzing expenses booked across management company entities and investment funds.
• Develop an understanding of the firm's expense allocation methodologies and related accounting requirements.
• Assist with annual vendor 1099 reporting.
• Communicate with vendors regarding invoice and payment discrepancies and provide payment status updates.
• Review employee expense reports through Concur for accuracy, completeness, and compliance with company policies.
• Identify and report high-risk employee expense reports.
• Assist with administration of the employee travel program in partnership with Client.
• Assist with gathering and maintaining daily cash support.
• Provide general Accounts Payable support and collaborate with team members across multiple offices and time zones.

Requirements

• Minimum of 5 years of Accounts Payable experience, preferably within financial services, private equity, hedge funds, asset management, or a similar financial institution.
• Strong understanding of full-cycle Accounts Payable processes, bookkeeping, and fundamental accounting principles.
• Experience processing high volumes of invoices and managing multiple priorities.
• Strong understanding of expense allocation concepts, particularly allocations across multiple funds, entities, and projects.
• Experience with invoice approval workflows, vendor management, payment processing, and cash reconciliations.
• Ability to manage deadlines and changing priorities in a fast-paced environment.
• Professionalism and discretion when handling confidential financial information.
• Stockpay and related payment processing functions preferred.
• Concur expense management experience requiredTymetrix or other legal e-billing platforms.
• Microsoft Dynamics GP (Great Plains), Business Objects, and data warehouse systems.

Ideal Candidate Profile

The successful candidate will be a dependable, hands-on professional who is comfortable joining an established, global Accounts Payable team and contributing wherever needed.

They should be a true team player who is willing to jump in, take initiative, and support colleagues while learning the firm's existing processes and procedures. The ability to ask thoughtful questions, seek guidance when appropriate, adapt quickly, and take ownership of responsibilities will be essential.

Strong communication skills and the ability to work effectively with colleagues across New York, London, Atlanta, and India are important. The ideal candidate will bring a positive attitude, sound judgment, flexibility, and the ability to remain organized and composed in a fast-paced environment.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.