Accounts Payable & Collections Specialist — On-Site LA

Delta Fire Equipment, Inc.; Whittier (CA); On-site; USD 58,000 - 82,000; Full time

Job summary

Delta Fire Equipment, Inc. in the Los Angeles area seeks an Accounts Payable & Collections Associate to own vendor payments and customer collections on-site. The role requires attention to detail, timely invoicing, and accurate cost tracking for construction projects.

The successful candidate will manage AP processes, reconcile statements, maintain vendor records, and monitor AR aging while coordinating notices and lien deadlines as needed.

Qualifications

• 2+ years of AP and/or collections experience
• Strong phone presence for collections
• Organized, detail-oriented, able to meet deadlines
• Confidential financial information handling

Responsibilities

• Process vendor invoices, verify against PO and job costs, route for approval
• Schedule and execute payments (check runs, ACH, credit card); maintain AP aging
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor records and W-9s; support 1099 prep
• Track subcontractor invoices and COIs; ensure payment compliance
• Monitor AR aging, send statements and reminders
• Coordinate notices and lien deadlines with management
• Negotiate and document payment plans; post payments and reconcile deposits

Skills

AP & Collections experience

Phone presence

Organized

Confidential financial data handling

Tools

QuickBooks

Excel/Google Sheets

Job description

Delta Fire Equipment, Inc. in the Los Angeles area seeks an Accounts Payable & Collections Associate to own vendor payments and customer collections on-site. The role requires attention to detail, timely invoicing, and accurate cost tracking for construction projects.

The successful candidate will manage AP processes, reconcile statements, maintain vendor records, and monitor AR aging while coordinating notices and lien deadlines as needed.