Accounts Receivable Specialist I

Spectraforce Technologies, Inc.; New Jersey; On-site; USD 45,000 - 60,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks an Accounts Receivable Specialist to join our finance team in Somerset, NJ. This role processes invoices, applies payments, and supports month-end close in a fast-paced environment, ensuring accuracy and timely reporting.

The ideal candidate has AR or banking/teller experience, excels in data entry, and demonstrates strong analytical and communication skills. A high-volume environment experience is preferred.

Qualifications

• High-speed and highly accurate data entry with strong keystrokes per hour.
• Proficiency with 10-key data entry and numerical processing.
• Excellent attention to detail and accuracy.
• Strong mathematical and analytical skills.
• Ability to research and resolve payment and account discrepancies.
• Excellent written and verbal communication skills.

Responsibilities

• Process and post customer invoices accurately and within established timelines.
• Apply customer payments and remittances to the appropriate accounts and resolve discrepancies.
• Ensure payments are correctly allocated and financial records are complete and accurate.
• Prepare journal entries and reports to support month-end close activities.
• Generate and review credit reports for existing and prospective customers.
• Review new customer applications, assess creditworthiness, and set terms per guidelines.
• Partner with field sales to address delinquent accounts and assist collections.
• Collaborate with shared services to research disputed or unpaid invoices.
• Assist with resolving incorrect claims and payment discrepancies.
• Review and update bad debt reserves and accruals based on status and risk.
• Maintain accurate financial records and supporting documentation.
• Assist with special projects, process improvements, and training.

Skills

High-speed data entry

10-key data entry

Attention to detail

Microsoft Office

Analytical skills

Communication skills

Education

High School Diploma

Bachelor's in Accounting/Finance

Tools

Excel

Outlook

PowerPoint

Job description

Job Title: Accounts Receivable Specialist
Location: Somerset, NJ 08873
Duration: 5+ Months
Schedule: Monday through Friday Hours: 8.5 hours per day, including a 30-minute lunch
Start Time: Flexible between 7:00 AM and 8:30 AM
Interview Format: In person or via Microsoft Teams

Job Summary

• We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our finance team. This position is responsible for processing customer invoices, applying payments and remittances, performing various accounts receivable functions, and supporting month-end close activities.
• The ideal candidate will have prior Accounts Receivable experience OR banking experience, including bank teller experience. Candidates must be comfortable working in a fast-paced, high-volume environment where both data entry speed and accuracy are critical.
• Strong KPH (keystrokes per hour), attention to detail, organizational skills, and the ability to accurately process a high volume of financial transactions are essential for success in this role.

Primary Responsibilities

• Process and post customer invoices accurately and within established timelines.
• Apply customer payments and remittances to the appropriate accounts and resolve discrepancies.
• Ensure payments are correctly allocated and financial records are complete and accurate.
• Prepare journal entries and reports to support month-end close activities.
• Generate and review credit reports for existing and prospective customers.
• Review new customer applications, assess creditworthiness, and recommend appropriate payment terms based on established guidelines.
• Partner with field sales representatives to address delinquent accounts, support collection efforts, and determine when account holds may be appropriate.
• Work with the Global Support Center shared services team to research disputed or unpaid invoices and provide supporting documentation.
• Assist with resolving incorrect claims and payment discrepancies.
• Review and update bad debt reserves and identify accounts requiring accruals based on collection status and risk.
• Maintain accurate and organized financial records and supporting documentation.
• Assist with special projects, process improvements, training, and other departmental responsibilities as assigned.

Qualifications

Education

• Required: High School Diploma or equivalent.
• Preferred: Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and professional experience.

Experience

• Prior Accounts Receivable or banking/teller experience.
• For candidates with Accounts Receivable experience, 2-3+ years is preferred.
• Experience working in a fast-paced, deadline-driven, and high-volume environment.
• Previous experience handling complex customer accounts is a plus.

Skills & Abilities

• High-speed and highly accurate data entry skills with strong KPH.
• Proficiency with 10-key data entry and numerical processing.
• Exceptional attention to detail and accuracy.
• Strong mathematical and analytical skills.
• Ability to research and resolve payment and account discrepancies.
• Excellent organizational and prioritization skills.
• Ability to manage multiple assignments and deadlines without sacrificing accuracy.
• Strong problem-solving and critical-thinking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work effectively with internal departments, customers, sales representatives, and shared services teams.
• Strong record-keeping and documentation skills.

Key Success Factors

• Demonstrate a high level of speed and accuracy when entering financial data.
• Be dependable, organized, and detail-oriented.
• Take initiative in researching and resolving account discrepancies.
• Work effectively in a high-volume, deadline-driven environment.
• Communicate professionally with customers and internal business partners.
• Demonstrate sound judgment when handling sensitive financial information.
• Work collaboratively to support accurate and timely Accounts Receivable processing.

The successful candidate will:

• Demonstrate a high level of speed and accuracy when entering financial data.
• Be dependable, organized, and detail-oriented.
• Take initiative in researching and resolving account discrepancies.
• Work effectively in a high-volume, deadline-driven environment.
• Communicate professionally with customers and internal business partners.
• Demonstrate sound judgment when handling sensitive financial information.
• Work collaboratively to support accurate and timely Accounts Receivable processing.

Physical Requirements

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This role may require

• Sitting for extended periods.
• Frequent repetitive wrist, hand, and arm movements associated with data entry.
• Extended periods of computer screen use.
• Occasional bending, reaching, and stooping.
• Occasional lifting or moving of items weighing up to 30 pounds