Accounting & AP Clerk

Kovalus Separation Solutions; Wilmington (MA); Hybrid; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

401K

Paid holidays and vacation

Job summary

Kovalus Separation Solutions in Wilmington, MA is seeking an experienced Accounts Payable Specialist to manage supplier invoices and ensure accurate processing across multiple accounting systems.

You will review invoices, perform 2-way matches, respond to supplier inquiries, and maintain organized records for audits while supporting annual 1099 preparation and special projects as needed.

Qualifications

• Associates’ degree in Accounting or finance preferred.
• Minimum 5+ years finance or accounts payable experience.
• Excellent organizational skills and attention to detail.
• Ability to work independently and in a team.

Responsibilities

• Manage two or more inboxes, process emails from suppliers promptly.
• Maintain and track monthly utility service invoices.
• Process, verify, and reconcile invoices using 2-way match.
• Review invoice details for accuracy and proper coding.
• Research supplier inquiries and provide timely resolutions.
• Reconcile supplier statements and follow up on aged balances.
• Oversee internal check requests with urgency considerations.
• Prepare records for audit and maintain vendor profiles.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Education

Associates’ degree in Accounting or finance

Tools

Excel

Microsoft Office

Job description

Full Time Wilmington, MA, US

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $22.60 To $30.58 Hourly

Location

Onsite, Hybrid or Fully Remote

Onsite

Status

Full-Time

Reports To

AP Manager

FLSA Status

Non Exempt/ Hourly

Management Position

No

Compensation Min

22.60

Compensation Max

30.58

Position Overview

Company Overview
At Kovalus Separation Solutions (KSS), we are dedicated to transforming the landscape of separation technologies by leveraging synergies across membrane filtration, ion exchange, evaporation, drying, and other advanced process technologies. Our solutions support customers in the food and beverage, dairy, life science, and industrial markets by enabling product concentration and purification, removal of contaminants, recycling of valuable process chemicals, production of high-purity water, and treatment of wastewater for safe discharge or reuse.

Responsibilities:

• Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
• Maintain and track monthly utility service provider invoices
• Operate proficiently in supplier portals as well as multiple internal accounting systems
• Process, verify, and reconcile invoices using 2-way match
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner
• Work closely and develop relationships with KSS business partners and suppliers
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
• Oversee Internal Check Request process, with consideration to urgency
• Maintain organized records for audit and reference purposes
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Qualifications:

Preferred:

• Associates’ degree in Accounting or finance preferred
• Minimum 5+ years finance or accounts payable experience
• Familiarity with entering and processing Invoices
• Ability to work independently as well as part of a team
• Excellent organizational skills combined with strong attention to detail
• Comprehensive knowledge of Excel as well as other Microsoft Office tools
• Excellent written and verbal communication skills

Diversity, Equity & Inclusion

Kovalus Separation Solutions is committed to creating an inclusive workplace where diversity is valued and respected. We welcome applications from qualified candidates regardless of gender, gender identity or expression, age, disability, marital status, ethnicity, nationality, religion or belief, sexual orientation, or any other characteristic protected by applicable law.

We believe that diverse perspectives strengthen our organization and contribute to better solutions for our customers and communities.

Kovalus offers a comprehensive package that includes: Medical (3 plan options), Dental (2 plan options) and Vision plan insurances; 401K (6% company match & fixed company contribution based on seniority); health savings and flexible spending accounts; company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents; disability insurances (short-term policy is company paid & long-term is split between company and employee); voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity; business and personal travel insurance; 10 paid holidays; vacation time starting at 3 weeks; 48 hours sick time; employee assistance program; educational assistance program; referral bonus; bereavement leave.

All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.