Accounting & AP Clerk

Kovalus Separation Solutions, Inc.; Wilmington (MA); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision plans

401K plan

Life insurance

Disability insurance

Travel insurance

Paid holidays

Vacation 3 weeks

Sick time 48 hours

Educational assistance

Referral bonus

Bereavement leave

Job summary

Kovalus Separation Solutions, Inc. in Wilmington, MA is seeking an Accounts Payable professional to manage multiple inboxes, process invoices, and reconcile supplier accounts. This role emphasizes timely processing, accurate coding, and collaboration with suppliers and internal teams.

Responsibilities include maintaining invoices, utilizing supplier portals, and supporting 1099 preparation. Strong Excel skills and attention to detail are essential.

Qualifications

• Associates’ degree in Accounting or finance preferred.
• Minimum 5+ years finance or accounts payable experience.
• Familiarity with entering and processing Invoices.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team.
• Excellent organizational skills combined with strong attention to detail.

Responsibilities

• Review and process emails in a timely manner and respond to supplier inquiries.
• Maintain and track monthly utility service provider invoices.
• Operate in supplier portals as well as multiple internal accounting systems.
• Process, verify, and reconcile invoices using 2-way match.
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation.
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner.
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts.
• Oversee Internal Check Request process, with consideration to urgency.
• Maintain organized records for audit and reference purposes.
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Skills

Independent work

Attention to detail

Communication skills

Team collaboration

Education

Associates’ degree in Accounting or finance preferred

Tools

Excel

Accounting software

Job description

Full Time Wilmington, MA, US

Salary Range: $22.60 To $30.58 Hourly

Location

Onsite, Hybrid or Fully Remote

Onsite

Status

Full-Time

Reports To

AP Manager

FLSA Status

Non Exempt/ Hourly

Management Position

No

Compensation Min

22.60

Compensation Max

30.58

Position Overview

Company Overview

At Kovalus Separation Solutions (KSS), we are dedicated to transforming the landscape of separation technologies by leveraging synergies across membrane filtration, ion exchange, evaporation, drying, and other advanced process technologies. Our solutions support customers in the food and beverage, dairy, life science, and industrial markets by enabling product concentration and purification, removal of contaminants, recycling of valuable process chemicals, production of high-purity water, and treatment of wastewater for safe discharge or reuse.

Responsibilities:

• Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
• Maintain and track monthly utility service provider invoices
• Operate proficiently in supplier portals as well as multiple internal accounting systems
• Process, verify, and reconcile invoices using 2-way match
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner
• Work closely and develop relationships with KSS business partners and suppliers
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
• Oversee Internal Check Request process, with consideration to urgency
• Maintain organized records for audit and reference purposes
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Qualifications:

Preferred:

• Associates’ degree in Accounting or finance preferred
• Minimum 5+ years finance or accounts payable experience
• Familiarity with entering and processing Invoices
• Ability to work independently as well as part of a team
• Excellent organizational skills combined with strong attention to detail
• Comprehensive knowledge of Excel as well as other Microsoft Office tools
• Excellent written and verbal communication skills

Diversity, Equity & Inclusion

Kovalus Separation Solutions is committed to creating an inclusive workplace where diversity is valued and respected. We welcome applications from qualified candidates regardless of gender, gender identity or expression, age, disability, marital status, ethnicity, nationality, religion or belief, sexual orientation, or any other characteristic protected by applicable law.

We believe that diverse perspectives strengthen our organization and contribute to better solutions for our customers and communities.

Kovalus offers a comprehensive package that includes:

• Medical (3 plan options)
• Dental (2 plan options)
• Vision plan insurances
• 401K (6% company match & fixed company contribution based on seniority)
• health savings and flexible spending accounts
• company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents
• disability insurances (short-term policy is company paid & long-term is split between company and employee)
• voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity
• business and personal travel insurance
• 10 paid holidays
• vacation time starting at 3 weeks
• 48 hours sick time
• employee assistance program
• educational assistance program
• referral bonus
• bereavement leave

All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.