ACCOUNTS PAYABLE CLERK

EMCOR Group Inc.; Washington (District of Columbia); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading mechanical contractor in Washington D.C. seeks an Accounts Payable Clerk to manage a high volume of vendor invoices efficiently. This role requires strong analytical skills, attention to detail, and a minimum of 5 years of accounts payable experience in a construction setting. The ideal candidate will have a high school diploma, proficiency in Microsoft Office 365, and be capable of resolving discrepancies with vendors while ensuring timely payment.

Benefits

Competitive salary

Comprehensive benefits package

Qualifications

• Minimum of 5 years of relevant accounts payable experience required.
• Experience in a construction company with job costing preferred.

Responsibilities

• Enter hundreds of vendor invoices weekly into a paperless system.
• Establish professional relationships with vendors and resolve disputes.
• Prepare and execute bi-monthly vendor check runs.

Skills

Attention to detail

Analytical skills

Communication

Organizational skills

Time management

Education

High school diploma

College-level accounting courses

Tools

Microsoft Office 365

Sage 100 Construction

Job description

About Us : Established in 1987, R&R Mechanical is a full-service mechanical contractor that specializes in HVAC and plumbing construction, self-performing the piping work with journeymen from Steamfitters Local 602 and Plumbers Local 5 unions.

R&R Mechanical has also selectively performed base and new building construction, school construction, and specialty piping projects. The Company currently has gross annual receipts of roughly $70 million, an available bonding capacity of $70 million, an insurance experience modifier of 0.88, and is licensed in all local jurisdictions.

Job Summary : R&R Mechanical has an immediate opening for an Accounts Payable Clerk in Washington, D.C. This position will be responsible for handling the processing and payment of our large volume of vendor invoices and other related duties.

Job Title : Accounts Payable Clerk

Essential Duties and Responsibilities :

• Enter hundreds of vendor invoices weekly into a paperless system and process for Project Manager approval while also ensuring correct general ledger coding and job costing accuracy.
• Follow up with Project Managers to ensure timely invoice approvals and resolve possible disputes.
• Research and resolve invoice discrepancies and issues.
• Prepare and execute bi-monthly vendor check runs ensuring maximum vendor discounts are earned.
• Pay one-off or rush invoices as needed with a single check run.
• Establish professional relationships with our regular vendors and follow up with them on disputed invoices / credits / questions.
• Pay online bills as needed.
• Estimate monthly AP cash required for planning purposes.
• Add / update vendors in the accounting system including W-9 and COI requests.
• Enter all credit card charges and reconcile and pay the credit card statement monthly.
• Complete and submit monthly sales tax reimbursement requests.

Qualifications and Education Requirements :

• Minimum of 5 years of relevant accounts payable experience required.
• High school diploma or equivalent required (college-level accounting courses preferred).
• Experience in a construction company with job costing preferred.

Preferred Skills :

• Ability to comprehend the payment and discount terms of various AP vendor invoices.
• Strong work ethic.
• Detail-oriented.
• Excellent time management skills and ability to prioritize work.
• Strong analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Strong organizational skills.
• Ability to work independently.
• Ability to perform assigned duties accurately and meet deadlines in a busy office environment.
• Willingness to ensure month-end closing deadlines are met.
• Proficiency with Microsoft Office 365 - Outlook, Excel & Word.
• Experience with Sage 100 Construction preferred.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

R&R Mechanical LLC requires all new hires who will be required to work onsite, whether regularly or sporadically, to be vaccinated for COVID-19. This position will require the successful candidate to obtain / show proof of a complete COVID-19 vaccination. R&R Mechanical LLC is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

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