Accounts Payable Clerk

Bel Fuse Inc.; Waseca, Northern (MN, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Bel Fuse Inc. seeks an Accounts Payable professional to process invoices, verify pricing and approvals, and enter data for timely payments.

You will reconcile vendor statements, ensure tax compliance, and collaborate with Purchasing and Receiving to resolve discrepancies while handling confidential information with integrity.

Qualifications

• Two year college degree in business or related discipline.
• Two years’ similar experience, preferably in a manufacturing environment.
• Must be a U.S. Citizen or Permanent Resident.

Responsibilities

• Analyze invoices for receipt of material, credit terms, correct price and proper authorization for purchase.
• Determine general ledger account coding and cost center assignments through use of appropriate inquiries and analyzing information.
• Receive and organize statements from vendors, check vendor files for payment of invoices listed as outstanding and follow up as necessary.
• Apply correct general ledger coding and enter information into computer to process payment.
• Assess all A/P information systems for proper upkeep and maintenance.
• Evaluate all invoices for sales and use tax requirements. Determine if tax is necessary or was appropriately assessed and modify invoices as necessary. Prepare/evaluate sales and use tax filings.
• Maintain relationship with Purchasing and Receiving departments to aid in the resolution of discrepancies.
• Perform auditing working with Purchasing and Receiving to review and research errors.
• Reconcile all assigned vendor statements on a monthly basis.
• Communicate with vendors regarding inquiries; maintain accurate records on all discussions to maintain good vendor relationships.
• Assume other projects and responsibilities from time to time as directed.
• Regular and predictable attendance is presumed to be an essential function of all employment.
• Has daily contact with company personnel of all levels. Has contact with vendors, customers, and financial institutions.
• Accountable for accurate and timely completion of assigned tasks under minimal supervision. There is daily exposure to highly confidential material which must be kept in strictest confidence.

Education

Two year college degree in business or related discipline

Job description

Technical Job Functions:

• Analyze invoices for receipt of material, credit terms, correct price and proper authorization for purchase.
• Determine general ledger account coding and cost center assignments through use of appropriate inquiries and analyzing information.
• Receive and organize statements from vendors, check vendor files for payment of invoices listed as outstanding and follow up as necessary.
• Apply correct general ledger coding and enter information into computer to process payment.
• Assess all A/P information systems for proper upkeep and maintenance.
• Evaluate all invoices for sales and use tax requirements. Determine if tax is necessary or was appropriately assessed and modify invoices as necessary. Prepare/evaluate sales and use tax filings.
• Maintain relationship with Purchasing and Receiving departments to aid in the resolution of discrepancies.
• Perform auditing working with Purchasing and Receiving to review and research errors.
• Reconcile all assigned vendor statements on a monthly basis.
• Communicate with vendors regarding inquiries; maintain accurate records on all discussions to maintain good vendor relationships.
• Assume other projects and responsibilities from time to time as directed.
• Regular and predictable attendance is presumed to be an essential function of all employment.
• Has daily contact with company personnel of all levels. Has contact with vendors, customers, and financial institutions.
• Accountable for accurate and timely completion of assigned tasks under minimal supervision. There is daily exposure to highly confidential material which must be kept in strictest confidence.

Basic Qualifications

• Two year college degree in business or a related discipline, or an equivalent combination of education and experience in Accounting.
• Two years’ similar experience, preferably in a manufacturing environment.
• Must be a U.S. Citizen or Permanent Resident.