Accounting Clerk

Schaefer's Electrical Enclosures; Scott City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Schaefer's Electrical Enclosures in Missouri seeks an Accounting Clerk to support daily financial operations at the Scott City facility. The role covers accounts payable, accounts receivable, inventory, and general ledger activities, reporting to the Accounting Manager.

You will collaborate with Purchasing, Shipping, Sales, Customer Service, Manufacturing, and Inventory to ensure accurate records and compliance with company policies. Strong Excel skills and attention to detail are essential.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum two years accounting experience, preferably in a manufacturing environment.
• Experience with ERP or manufacturing accounting software preferred.
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office applications.
• Strong mathematical aptitude and data entry accuracy.
• Excellent organizational, communication, and customer service skills.

Responsibilities

• Generate customer invoices for product shipped and charges.
• Post customer payments and process credits; resolve invoice discrepancies.
• Monitor AR aging and perform collection calls.
• Evaluate credit requests and review credit limits for existing customers.
• Process vendor invoices with three-way match of PO, receiving, and invoicing.
• Maintain vendor master data and ensure compliant payment processing.
• Reconcile general ledger accounts and assist month-end closing.
• Respond to inquiries regarding invoices and payment history.
• Support audits and maintain organized records.

Skills

Excel

Outlook

Data entry

Attention to detail

Communication

Customer service

Accounting basics

Education

High school diploma or GED

Associate degree in Accounting, Business, or Finance

Tools

ERP software

Manufacturing accounting software

Job description

Position Summary

The Accounting Clerk provides accounting and administrative support for the daily financial operations of the manufacturing facility. This position assists with accounts payable, accounts receivable, inventory, and other general ledger activity while ensuring accuracy, compliance, and adherence to company policies. The Accounting Clerk reports to the Accounting Manager but works closely with Purchasing, Shipping, Sales, Customer Service, Manufacturing, and Inventory to ensure accurate and timely accounting records.

Essential Duties & Responsibilities

Accounts Receivable Support

• Generate customer invoices for product shipped, appropriate freight charges or other services rendered.
• Post customer payments, prepare daily cash receipt documentation, process customer credits and resolve invoice discrepancies, as appropriate.
• Monitor customer AR aging and execute collection calls on past due accounts in a professional manner.
• Evaluate credit requests for new accounts and perform periodic review of credit limits for existing customers based on payment performance.

Accounts Payable Support

• Process vendor invoices and verify approvals via three-way match of purchase orders, receiving documents, and vendor invoices.
• Engage with purchasing or vendor to maintain rapport and resolve invoice discrepancies, as appropriate.
• Propose vendor payment remittances for review and approval by management.
• Ensure vendor master data is maintained to ensure accurate payment processing and compliance with various regulations.

General Accounting Support

• Maintain organized and accurate accounting records, supporting documentation and financial reports.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Reconcile general ledger accounts, assist with month-end closing activities and support external audits.
• Respond promptly to customer or supplier inquiries regarding invoices, statements, and payment history.
• Perform other accounting and administrative duties as assigned.

Qualifications

High school diploma or GED required; Associate degree in Accounting, Business, or Finance preferred.

Two or more years of accounting experience, preferably in a manufacturing environment.

Experience With ERP Or Manufacturing Accounting Software Preferred.

Proficiency in Microsoft Excel, Outlook, and Microsoft Office applications.

Strong mathematical aptitude and data entry accuracy.

Excellent organizational, communication, and customer service skills.