Accounts Payable Clerk

Alto Pharmacy; Town of Texas (WI); Remote; USD 51,000 - 64,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Clerk, where your attention to detail and collaboration skills will shine. In this pivotal role, you'll support the procure-to-pay process, ensuring accuracy in invoice management and vendor relations. With a focus on continuous improvement, you'll work closely with various departments to streamline processes and enhance efficiency. This innovative pharmacy is dedicated to redefining the pharmacy experience, providing a supportive environment that values your contributions. If you're ready to make a difference and grow in a dynamic setting, this opportunity is perfect for you!

Benefits

Multiple group medical plans

401(k) plan

Paid vacation time

Paid sick time

Paid parental leave

Dental and vision plans

Employer paid STD/LTD

11 paid holidays

Qualifications

• 1-4 years of accounts payable experience required.
• Meticulous attention to detail and accuracy is essential.

Responsibilities

• Process invoices and manage the entire invoice workflow.
• Reconcile vendor statements and ensure timely payments.

Skills

Attention to detail

Communication skills

Collaboration

Problem-solving

Education

Bachelor’s Degree in Finance/Accounting

Tools

Coupa

Sage Intacct

Job description

Job Summary

We are seeking a diligent and experienced Accounts Payable Clerk to join our growing Accounting team. In this role, you will play a pivotal role in supporting our procure-to-pay process (P2P) from the onboarding of our vendors, to invoice intake, validating proper account coding, managing approvals, through to invoice payment. As a key contributor, you will collaborate closely across departments to support strategic P2P initiative. This position will report to the Payments Manager.

Job Description

Key Responsibilities:

• Process invoices and ensure accuracy and completeness.

• Own the entire invoice workflow from receipt to approval.

• Reconcile vendor statements with both our records and our vendors. Raise and log queries and resolve any outstanding variances.

• Process payments by preparing weekly payment batches accurately and timely, ensuring all payments are in accordance with purchasing policies and procedures. Maintain schedules to track and ensure vendors are paid on time.

• Communicate daily using email, messaging applications, and/or phone in a professional manner with suppliers, vendors, internal and external stakeholders.

• Reconcile and review AP aging monthly, including following up to close any open AP invoices that are over a month old.

• Prepare and file 1099 forms for all appropriate vendors at year-end.

• Maintain and organize AP documentation.

• Support Virtual Card and Ghost Card processing and reconciliations.

Minimum Qualifications:

• Bachelor’s Degree – Finance/Accounting degree or experience a plus.

• 1 - 4 years of accounts payable experience required.

• Able to collaborate across all levels of the company to provide support and improve processes.

• Meticulous attention to detail and accuracy as well as effective communication skills (verbal and written).

• Proactive in identifying process inefficiencies and offering suggestions for improvements.

• Self-directed, able to perform responsibilities independently with minimal direction.

• Strong desire to be a team player and help in whatever capacity possible.

Preferred Qualifications:

• Prior experience working with Coupa and Sage Intacct preferred.

• Industry experience in healthcare is a plus.

• Experience in a fast-paced, high-growth, start-up environment is preferred.

Additional Information

Additional Physical Job Requirements:

• Reading English, comprehending, and following simple oral and written instructions.

• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Assessing the accuracy, neatness, and thoroughness of the work assigned.

• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.

• Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.

• Frequent repeating motions required to operate a computer or phone that may include the wrists, hands, and/or fingers.

• Environmental Conditions: occasional exposure to low temperatures or high temperatures, outdoor elements such as precipitation and wind, and noisy environments.

• Physical Activities:

  • Occasionally ascending or descending stairs, ramps, and the like.

  • Moving about to accomplish tasks and/or moving from one worksite to another.

  • Adjusting or moving objects up to 20 pounds in all directions.

  • Operating motor vehicles.

  • Occasional sedentary work that primarily involves sitting/standing/driving/flying.

Salary and Benefits:

Salary Range: $51,200 - $64,000

Commission Eligible: No

Equity Eligible: Yes

Travel: Yes - Required up to 5% of the time

Location Requirement: Employment at Alto is limited to individuals residing in the following states: Arizona, Arkansas, California, Colorado, Florida, Kansas, Maryland, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Washington (WA), and Wisconsin.

Employment Authorization Requirement: Applicants must be authorized to work for any employer in the U.S. At this time, Alto is unable to sponsor or take over sponsorship of an employment Visa.

Benefits: Full-time employee benefits include: Multiple group medical, dental, and vision plans to choose from, 401(k) plan, group life, AD&D, FSA/HSA, employer paid STD/LTD, Take-What-You-Need vacation time, accrued paid sick time, 11 paid holidays (7 for Pharmacy and Care teams), 8 weeks paid parental leave for eligible employees.

Application deadline: February 24, 2025

#LI-Remote

Alto Pharmacy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, veteran status, or any other legally protected basis. If you have a disability and require reasonable accommodation during any portion of the application or hiring process, please contact us at [e-mail].

Alto Pharmacy considers qualified applicants with arrest or conviction records for employment and conducts background checks consistent with applicable law, including the California, Los Angeles County, San Francisco, and New York City Fair Chance laws. We are an E-Verify participating company.

To learn about Alto's privacy practices including compliance with applicable privacy laws, please click here.

Alto Pharmacy is a full-service, digitally-powered pharmacy that makes it simple to live your healthiest life by providing an easier, more supportive, and more affordable pharmacy experience. We’re redefining what a pharmacy can do, with fast and reliable prescription delivery, tools like medication bundling, direct access to care specialists, and support with insurance and cost savings. By focusing on the person behind the prescription, our model boosts adherence, improves health outcomes, and keeps our customers returning month after month.