Accounts Payable Clerk

Arc After School & Experiential Education; Torrance (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Arc After School & Experiential Education in Torrance, CA is seeking an experienced Accounts Payable Clerk to manage vendor payments and related expenses, ensuring accurate entries and on-time processing in a busy educational nonprofit environment.

You will coordinate with vendors, support audits, maintain COI and W-9 records, and help maintain the general ledger. The role is full-time, with benefits and standard work hours Monday–Friday.

Qualifications

• Bachelor's in Accounting or related field, preferred.
• Minimum 2 years accounting experience, specifically in Accounts Payable.
• Sage Intacct experience preferred.

Responsibilities

• Process invoices with appropriate approvals and verify accuracy.
• Communicate with vendors and other departments to troubleshoot payment issues.
• Track payment schedules and method of payment.
• Maintain vendor compliance and COI/W-9 records.
• Assist with quarterly and year-end financial audits.

Skills

Accounts payable

Vendor communications

Education

Bachelor's in Accounting

Tools

Sage Intacct

Job description

Description

Arc is an after-school care provider in business for over 20 years, and we’re passionate about education, student youth, and the career growth of our employees. We offer growth opportunities; in fact, many of our senior managers even started in our programs as students or site leaders. You will work as part of a team of dedicated professionals who love their work and who will train you in our unique mission.

Description

Arc is an after-school care provider in business for over 20 years, and we’re passionate about education, student youth, and the career growth of our employees. We offer growth opportunities; in fact, many of our senior managers even started in our programs as students or site leaders. You will work as part of a team of dedicated professionals who love their work and who will train you in our unique mission.

GENERAL DESCRIPTION:

As an experienced Accounts Payable Clerk, you will handle all day-to-day accounting operations related to vendor payments and other expenses that would impact the Company’s general ledger. The Accounts Payable clerk would ensure that all financial transactions are accurately recorded and paid on time.

Essential Functions

• Processing invoices with appropriate approvals and verify accuracy.


• Communication with vendors and other departments to troubleshoot any issues related to payments.


• Tracking payment schedules and method of payment.


• Maintenance and reconciliation of Amazon Business account.


• Manage customer/vendor credits and vendor relationships


• Bi-weekly import of credit card transactions & maintenance of credit card reports.


• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payables and receivables


• Handle all Certificate of Insurance requests in a timely manner.


• Maintain vendor compliance tracker, including collecting COI and W-9 from all applicable vendors.


• Compilation of receipts of monthly billings.


• Assist with quarterly and year-end financial audit activities and the annual corporate financial controls audit and reports (Balance Sheet, P&L Statement, Cash Flow)


• Digital organization of the Sharedrive and related documents.


• Other duties as assigned

Qualifications

Required Education And Experience

• Bachelor's in Accounting or related field, preferred


• Minimum 2 years accounting experience, specifically in Accounts Payable


• Accounting software experience required, Sage Intacct a plus

Physical Demands

This job operates in a clerical office setting and is largely a sedentary role. The employee is occasionally required to sit, stand, walk, stoop, or kneel, use hands to finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours Of Work

This is a full-time, non-exempt position. Days and hours of work are Monday through Friday, approximately 9 a.m. to 6 p.m. Evening and weekend work may be required as job duties demand. Position is eligible for competitive benefits, including medical, dental, vision, 401K, PTO, paid holidays, and life insurance.

Arc is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.