Accounts Payable Clerk

Marcone Supply; St. Louis (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player seeks an Accounts Payable Administrator to manage vendor payments and maintain financial records. This role emphasizes excellent customer service and effective problem resolution while ensuring timely processing of invoices. The ideal candidate will have a strong background in accounts payable, proficiency in MS Office applications, and a knack for numerical analysis. Join a dynamic team where your contributions will enhance operational efficiency and support valued business relationships. If you're ready to make a significant impact in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in accounts payable and related functions.
• Proficiency in MS Office applications and data entry.

Responsibilities

• Compile and maintain accounts payable records and vendor information.
• Process all invoices and resolve discrepancies prior to pay date.
• Provide excellent customer service through timely interactions.

Skills

Accounts Payable Management

Customer Service

MS Office Suite

Mathematical Operations

Data Entry

Education

High School Diploma or GED

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Marcone is the leading provider of premium solutions, parts, and equipment for professionals serving customers on their appliance parts, HVAC, plumbing, and commercial kitchen needs. Headquartered in St. Louis, Missouri, Marcone is a multi-billion-dollar enterprise with more than 200 locations throughout North America. Offering unparalleled product breadth, know-how across our national footprint, and ease of doing business via leading-edge technology, servicers prefer Marcone because we amplify what they do best: take great care of their clients with speed, reliability, and accuracy. Learn more about Marcone atwww.marcone.com .

AboutmSupply TM
mSupply is North America’s leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen, and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise,e and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply’s family of brands delivers with speed, reliability, and precision through its branches, distribution centers, and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visitmSupply.com .
Summary:The Accounts Payable Administrator compiles and maintains accounts payable records, such as vendor information, and is responsible for all payments of goods and services necessary for the basic operation of the company. Customer Interaction

• Provides excellent customer service through timely interaction, problem resolution or escalation with effective and efficient follow-up.
• Promptly responds to vendor inquiries via phone, email, or fax with courtesy in a professional demeanor.
• Establishes and maintains professional business dealings with customers and vendors at all times
• Conducts personal interactions with vendors representative of a company with strong, ethical standards
• Supports valued business relationships in all dealings with related departments aiming to resolve vendors and other issues in a timely manner. Approaches peers and vendors with a spirit of positive problem resolution

General

• Reviews entire Queue daily, processing all invoices for received product, verifying terms, freight and tax issues, resolving all discrepancies prior to pay date relating to quantity, pricing, product and discounts.
• Creates payable for all email, fax or paper invoices daily, resolving all discrepancies prior to pay date relating to terms, remit address, quantity, pricing, product and discounts.
• Images daily all email and faxed invoices direct after payable has been approved
• Reviews open payable report bi-weekly, resolving any pending issues 48 hours prior to pay date.
• Reviews open payable report at the end of each month-end resolving all payable posted in that month by the 10 th of the following month
• Processes non-inventory vendor payables as instructed by Manager.
• Processes customer refund checks as needed
• Creates new vendors as needed
• Maintains vendor spreadsheet as needed

Other

• Maintains proficiency with company computer systems in aspects related to job, such as data entry, messaging, call logs, data notations, queue updates, batching, or other job & office functions and requirements
• Other duties as assigned. As with any evolving organization, the job description is not designed to cover or contain a comprehensive listing of work activities, duties, or responsibilities. Additional or other duties, responsibilities, assignments, and activities may change or be assigned at any time with or without notice.

Preferred Job Requirements

• 3 or more years’ experience in accounts payable and related functions.

Minimum Job Requirements

• High School diploma or its GED equivalent.
• 2 or more years’ experience in accounts payable and related functions.
• Demonstrated knowledge of MS Office suite applications (Word, Excel, PowerPoint, Outlook)
• Aptitude for mathematical operations and numerical analysis.
• Use computers, photocopiers, scanners, phone systems and meeting and virtual platform sharing relative to the needs of the job.
• Minimum keyboarding skills of 40 words per minute.

Physical Requirements Office / Administrative

• 7-10 hours worked per day; up to 40-43 hours worked per week
• Bending 1-3 hours per day
• Lifting / carrying up to 10 pounds 0-1 hours per day
• Reviewing documents 1-5 hours per day
• Sitting 3-8 hours per day
• Standing 3-6 hours per day
• Using close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Using fingers, hands, and arms to perform office / computer work 6-8 hours per day
• Using hearing to talk, listen, and use phones 1-6 hours per day
• Using office equipment - computers, phones, scanners, fax machines - 6-8 hours per day
• Walking 3-6 hours per day