Accounts Payable Clerk

Seton Hall University; South Orange (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Seton Hall University seeks an Accounts Payable Clerk to manage processing of invoices and expense reports in compliance with established policies. This full-time role emphasizes strong communication skills, attention to detail, and the ability to manage workflow in a fast-paced environment. Ideal candidates will have a solid foundation in accounting principles with relevant experience in Accounts Payable or related functions.

Qualifications

• 3-5 years of Accounts Payable experience required.
• Clear and concise written skills for communication.
• Experience with ERP or P2P systems needed.

Responsibilities

• Process University invoices and expense reports.
• Ensure compliance with policies and procedures.
• Communicate with departments regarding payment inquiries.

Skills

Strong communication skills

Attention to detail

Customer service orientation

Education

Associate's degree in Accounting/Business

Bachelor's degree (preferred)

Tools

Microsoft Teams

Excel

Adobe Acrobat

Job description

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The Accounts Payable Clerk processes University invoices, check requests and expense reports in the University's financial system for payment. This role is responsible for reviewing payment requests submitted by University departments ensuring that the provided documentation is complete and compliant with established policies and procedures before accurately keying invoices into the system. The AP Clerk also assists with the payment run processes by matching issued check copies to the invoice for filing. As this role interacts with all levels of the campus community and outside vendors to address routine payment status and process related inquiries, it requires an individual with strong communication skills and a customer service orientation. At the same time, given the nature of the work, keen attention to detail, capacity to work within financial systems, and an ability to work in a fast paced environment is essential. Finally, the AP Clerk plays a critical role in careful stewardship of the University's resources by ensuring that only properly documented and approved invoices are entered into the system for payment.

Duties And Responsibilities

Invoice Processing and Keying: Review all submitted invoices and accompanying documentation for assigned portfolio. Ensure that all required documentation has been provided. Accurately key in applicable invoice information to the University's financial system. Communicate with applicable constituencies regarding invoices and payments as needed to ensure compliance with policies, prompt processing of payments, and timely responses to campus and vendors inquiries related to payment status and related matters. Work collaboratively as needed in this process with colleagues within Procurement and Finance.

Required Qualifications

Accounts Payable experience (3-5 years)

Accurate keying skills, filing, copying, scanning and transmitting electronic and hard copy documents to campus and vendors as required.

Reviewing documents and system records to prevent duplicate, incorrect and fraudulent entries

ERP or P2P experience (similar to Banner), Microsoft Teams, Excel, Adobe Acrobat,

Laptop, multiple monitors, multi-function machines (copier, scanner, fax), check folding machine.

Clear and concise written skills to communicate by email to campus and vendors on invoice or payment status on a daily basis.

Strong communication skills to guide employees on invoice payment process on a daily basis in person and by phone/Teams.

Strong customer service orientation; understanding of the importance of internal controls, policies and procedures; detail oriented, with an ability to work in a demanding environment.

Associate's degree Field of study: Accounting/Business, Technology or related field

Desired Qualifications

Bachelor's degree is preferred

Licenses and Certificates: N/A

Salary Range

$24.525 per hour

Exempt/Nonexempt: Nonexempt

Physical Demands: General Office Environment

Special Instructions To Applicants

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Higher Education

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